Sales Admin Coordinator

Bell Ward; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the confectionery sector is seeking a Sales Admin Coordinator to support the sales team in achieving operational excellence. The role entails managing contracts, preparing sales reports, and enhancing processes to meet sales objectives efficiently. The ideal candidate will possess strong detail-oriented skills, be an effective multi-tasker, and have a background in business or a relevant discipline.

Qualifications

• Experience in sales admin, operations, planning, and trade expenses management is advantageous.

Responsibilities

• Assist CE Lead in driving sales admin excellence in operations.
• Manage contract creation, closure, and budget adjustments.
• Prepare and analyze sales reports.

Skills

Attention to detail

Multi-tasking

Problem-solving

Collaboration

Education

College diploma or degree in business or relevant discipline

Job description

Job Title: Sales Admin Coordinator (Contract)

Segment/Business Unit: Mars Wrigley Confectionery

Function: Sales

Zone/Grade/Job Level: B3

Location/Site: Malaysia

Date: 2023-02-25

Job Purpose/Overview

• Assist CE Lead in driving sales admin excellence in day-to-day operations, processes, TPM system, Efex system, and reports/analysis to facilitate sales objectives and management decisions.
• Support TPM contract management and act as gatekeeper to manage TE.
• Support Efex system management.
• Prepare sales reports and analysis.
• Assist sales team with sales admin tasks.
• Support sales expense PO creation.
• Contribute to work process improvement.

Key Responsibilities

TPM Contract Management

• Contract creation, closure, budget release/adjustment.
• Quarterly contract accrual review with Sales & F&F.
• Maintain sellout forecast and actuals in the system.
• Ensure supporting documents from sales for contract creation; track and follow up.
• Prepare TPM accrual ageing report.
• Support system enhancements and testing.

Efex System

• Download GT IMS reports for inventory management.
• Maintain employee profiles (new joiners and resignees).
• Upload sales targets periodically.

Reports

• Sales, inventory, KPI reports, etc.
• GT IMS sales report.
• Sub-D stock balance.
• Quarterly inventory management report.
• Sales team incentive achievement computation.
• POSM inventory report.
• GT & MT closing summary for TPM.

Additional Key Responsibilities

• Sales expenses PO management, including Ariba PO creation and claim tracking.
• Input retailer POs, update retailer return reports and promotion forms.
• Support sales team with TE claim reviews and contract matching.
• Assist in sales trade bulletin preparation and other ad hoc admin work.

Process Improvement

• Support system enhancements and testing for TPM and Efex.
• Improve control and governance of TPM system and TE processes.

Other Ad hoc Work

• Perform miscellaneous sales admin tasks as needed.

Context and Scope

• This role supports the CE Lead and sales team to achieve sales objectives through operational excellence and process improvements.
• Close collaboration with the sales team is essential.
• Requires keen attention to detail, multi-tasking, and problem-solving skills.

Job Specifications/Qualifications

• College diploma or degree in business or relevant discipline.
• Experience in sales admin, operations, planning, and trade expenses management is advantageous.

Role Level and Competencies

• Individual Contributor role, focusing on results, collaboration, and development.
• Key competencies include drive for results, priority setting, planning, and stakeholder collaboration.