Sales admin

Power Metal & Steel (M) Sdn Bhd; Ulu Tiram; On-site; MYR 42,000 - 54,000; Full time

Job summary

Power Metal & Steel (M) Sdn Bhd in Malaysia seeks a diligent administrator to coordinate scaffolders, track manpower, locations, and deployment dates for multiple projects.

You will prepare weekly project documentation, service records, and invoicing materials, ensuring accuracy and timely billing to customers.

This role requires strong filing practices, liaison with site personnel and customers, and support for sales and project teams throughout project lifecycles.

Responsibilities

• Arrange and contact scaffolders for project manpower requirements, including checking availability, deployment dates, work locations, and manpower requirements.
• Prepare weekly project documentation including manpower records, attendance, work progress records, timesheets, work orders, site-related documents, and other required supporting documents.
• Compile scaffolding service records for erection, dismantling, modification, inspection, transportation, manpower, overtime, and other chargeable services.
• Calculate and prepare service charges based on approved rates, actual work performed, manpower usage, working hours, quantities, and other applicable project charges.
• Prepare supporting documents for invoicing and submit complete records to the Accounts Department for timely billing to customers.
• Maintain project documentation and filing including quotations, purchase orders, work orders, delivery orders, service reports, site instructions, attendance records, claims, and customer acknowledgements.
• Follow up with site personnel, scaffolders, supervisors and customers to obtain outstanding documents, signatures, confirmations, measurements, work records, and other information required for billing.
• Assist the Sales and Project teams in preparing quotations, service proposals, pricing schedules, project summaries, customer documents, and other administrative requirements.
• Track ongoing projects and service activities including manpower deployment, work completed, pending work, additional work requested, variation work, and items pending customer confirmation.
• Verify project information before billing to minimise missing charges, incorrect quantities, incomplete supporting documents, delayed invoices, and billing disputes.

Job description

Arrange and contact scaffolders for project manpower requirements, including checking availability, deployment dates, work locations, and manpower requirements.

Prepare weekly project documentation including manpower records, attendance, work progress records, timesheets, work orders, site-related documents, and other required supporting documents.

Compile scaffolding service records for erection, dismantling, modification, inspection, transportation, manpower, overtime, and other chargeable services.

Calculate and prepare service charges based on approved rates, actual work performed, manpower usage, working hours, quantities, and other applicable project charges.

Prepare supporting documents for invoicing and submit complete records to the Accounts Department for timely billing to customers.

Maintain project documentation and filing including quotations, purchase orders, work orders, delivery orders, service reports, site instructions, attendance records, claims, and customer acknowledgements.

Follow up with site personnel, scaffolders, supervisors and customers to obtain outstanding documents, signatures, confirmations, measurements, work records, and other information required for billing.

Assist the Sales and Project teams in preparing quotations, service proposals, pricing schedules, project summaries, customer documents, and other administrative requirements.

Track ongoing projects and service activities including manpower deployment, work completed, pending work, additional work requested, variation work, and items pending customer confirmation.

Verify project information before billing to minimise missing charges, incorrect quantities, incomplete supporting documents, delayed invoices, and billing disputes.