Retail Design & Visual Merchandising Executive

Adecco Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the beauty industry is seeking a Retail Design & Visual Merchandising Executive for a 12-month contract to oversee store openings and renovations. The role requires strong project management skills, creativity, and the ability to drive sustainability initiatives while managing budgets.

Qualifications

• 2-5 years of experience in Retail Design & Visual Merchandising, preferably in the beauty industry.
• Strong project and time management skills.
• Ability to foresee opportunities or risks and communicate promptly.

Responsibilities

• Responsible for design, planning, and project management for new store openings and renovations.
• Coordinate with internal and external parties to ensure timely approvals.
• Negotiate for best pricing within the provided budget.

Skills

Project Management

Time Management

Problem Solving

Communication

Job description

Job Summary

We are hiring a Retail Design & Visual Merchandising Executive for a 12-month contract in Petaling Jaya. The role covers store openings, renovations, events, VM execution, planogram updates, vendor coordination, and budget management.

Roles & Responsibilities

End-to-End Project Management

• Responsible for design, planning, and project management for new store openings, renovations, revamping, temporary stores, podiums, and events, including visual merchandising.
• Responsible for podiums/events setup and store closures, including quality checks before setup.
• Prepare briefs for new projects and translate them into designs in compliance with brand guidelines.
• Plan, manage, and execute brand staging updates for all POS based on the marketing calendar, ensuring adaptation to brand guidelines.
• Prepare and update planograms for all new launches and openings.
• Coordinate with internal and external parties to ensure timely approvals and project deliveries.
• Monitor project status, check and approve materials and colour samples, and ensure site readiness when required.
• Manage procure-to-pay process: request quotes, verify costing, maintain budget control, and request POs to ensure compliance and timely vendor payments.
• Negotiate for best pricing, within the provided budget.
• Support asset tagging documentation and onsite tagging.
• Drive simplicity in processes and design.
• Resolve problems promptly or escalate issues when necessary.
• Provide backup support to team members when required.

Drive Retail Design Excellence

• Collaborate with key stakeholders to deliver best-in-class experiences in:
  • Design
  • Consumer experience
  • Brand guideline compliance

Budget & Asset Management with Audit Compliance

• Maintain strong budget management and accurate inventory forecasting.
• Track spending and inventory usage with excellence.
• Ensure 100% asset tagging completion.
• Achieve zero major audit findings.

Sustainability

• Utilize retail box checklist to maximize sustainability in all new openings/podiums/VM initiatives.
• Plan and execute brand recycling programs.
• Facilitate sustainability knowledge-sharing and training for team members and preferred vendors.
• Maximize reuse and recycling efforts.

Drive Saving & Cost Effectiveness

• Maintain a strong mindset for driving savings and cost efficiency.
• Maximize value within budget.
• Implement strong cost control measures.
• Practice a zero-waste mindset.

Candidate Expectations

• 2–5 years of experience in Retail Design & Visual Merchandising, preferably in the beauty industry.
• Strong project and time management skills.
• Demonstrated ownership and responsibility.
• Capable of leading and managing projects independently.
• Passionate and committed to RD/VM work.
• Strong urgency and prioritization skills.
• Ability to foresee opportunities or risks and communicate promptly to N+1 and stakeholders.
• Proactive, responsive, and ethical.
• Good at problem-solving and execution follow-through.
• Effective communication skills.
• Open to feedback and committed to continuous improvement.
• Self-disciplined, resilient to challenges, and adaptable to change.
• Regular catch-up meetings with N+1 (weekly or bi-weekly).

Key Performance Indicators (KPI)

• Timely project delivery with execution excellence.
• Risk anticipation and timely escalation.
• Accurate budget management.
• Precision in inventory forecasting and management.
• Zero non-compliance in branding and audits.
• Timely communication to keep N+1 and stakeholders informed of foreseeable risks.
• Achievement of 100% sustainability targets.
• Adherence to zero-waste objectives.