Regulatory & Compliance Specialist

Ominent Sdn.Bhd.; Selangor; On-site; MYR 35,000 - 50,000; Full time

Job summary

A leading compliance solutions company in Malaysia is seeking a Regulatory Compliance Specialist to manage and ensure adherence to local and international regulations. This role involves handling customer inquiries, maintaining regulatory documents, and overseeing compliance processes. Candidates should have a Bachelor's degree in a relevant field and at least 1 year of experience. Strong knowledge of REACH, CLP, and IATA is preferred. Excellent communication and problem-solving skills are essential.

Qualifications

• Minimum 1 year of experience in a regulatory, compliance, or chemical-related role.
• Strong knowledge of REACH, CLP, CLASS, IMDG, IATA, and related frameworks.
• Bonus: OSHA certification or Registered Chemist license.

Responsibilities

• Address and resolve customer questions regarding regulatory compliance and SDS documentation.
• Manage and ensure SDS documents adhere to local and international regulations.
• Ensure the company's practices align with regulatory requirements.
• Maintain comprehensive records of regulatory product documentation.
• Manage the submission of dossiers for poison centre notifications.
• Oversee the compliant handling and management of scheduled waste.
• Develop and enforce Health, Safety, and Environmental policies.
• Manage and maintain all compliance records and certification processes.
• Develop legal registers and compliance matrices for products.
• Collaborate with teams across various departments.
• Serve as the primary contact for interactions with regulatory bodies.

Skills

Regulatory Knowledge

Documentation Management

Chemical Expertise

Project Management

Attention to Detail

Communication

Problem-Solving

Adaptability

Teamwork and Collaboration

Education

Bachelor’s Degree in Chemistry, Environmental Science, Chemical Engineering, or a related field

Job description

Responsibilities

• Customer Inquiries: Address and resolve customer questions regarding regulatory compliance and SDS documentation with clarity and accuracy.
• SDS Management: Create, manage, and ensure that SDS documents adhere to local and international regulations (such as REACH, GHS, CLP, OSHA, CLASS, ISHL, IMDG, IATA, etc). Facilitate SDS translations into local languages and conduct thorough literature reviews to maintain up-to-date information.
• Compliance Management: Ensure the company's practices align with a broad range of regulatory requirements and stay informed about evolving regulatory landscapes.
• Regulatory Documentation: Maintain comprehensive records of regulatory product documentation, including formulations and specifications, ensuring they meet all regulatory standards.
• Dossier Preparation: Prepare and coordinate the submission of dossiers for poison centre notifications within the European Union through third-party consultants.
• Waste Management: Oversee the compliant handling and management of scheduled waste to meet regulatory standards.
• HSE Management: Develop and enforce Health, Safety, and Environmental (HSE) policies, including training programs, PPE requirements, Hazard Identification, Risk Assessment, and Control (HIRAC), and compliance with relevant HSE regulations.
• Certification & Documentation: Manage and maintain all compliance records, oversee certification processes, and issue Certificates of Analysis (COA).
• Product Compliance: Develop and maintain legal registers and compliance matrices to ensure products meet all regulatory requirements.
• Cross-Functional Collaboration: Work collaboratively with teams across various departments to ensure seamless and efficient regulatory compliance.
• Regulatory Liaison: Serve as the primary contact for interactions with regulatory bodies and ensuring compliance.

Key Competencies

1. Regulatory Knowledge: Sound understanding of both local and international regulations, including REACH, CLP, GHS, OSHA, CLASS, ISHL, IMDG, IATA, TSCA, PFSA, PDSCL etc.
2. Documentation Management: Skilled in creating, maintaining, and managing Safety Data Sheets (SDS) and other regulatory documents.
3. Chemical Expertise: Proficient in chemistry, IUPAC nomenclature, toxicology, and environmental science.
4. Project Management: Strong capability in managing regulatory submissions and ensuring compliance within deadlines.
5. Attention to Detail: Ability to keep track of minute changes in documentation and ensure accuracy.
6. Communication: Strong command of language to understand and interpret regulatory documents and effectively communicate requirements.
7. Problem-Solving: Strong analytical skills to identify issues and develop effective solutions.
8. Adaptability: Ability to anticipate and adapt to changes in regulatory requirements.
9. Teamwork and Collaboration: Proactive team player with the ability to work independently and collaboratively.

Qualifications

• Bachelor’s Degree in Chemistry, Environmental Science, Chemical Engineering, or a related field.
• Minimum 1 year of experience in a regulatory, compliance, or chemical-related role.
• Strong knowledge of REACH, CLP, CLASS, IMDG, IATA, and related frameworks.
• Bonus: OSHA certification or Registered Chemist license.
• Excellent communication, problem-solving, and attention to detail.