Registry Executive/Assistant

Fairview International School; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading international school is seeking a Registry Executive/Assistant to support academic administration. The role involves managing student records, ensuring compliance with policies, and assisting with examinations and graduations. Candidates should possess organizational skills, attention to detail, and experience in academic administration.

Benefits

Professional development opportunities

Tuition fees for mandatory courses sponsored

Qualifications

• 2-3 years experience in academic administration or registrar's office preferred.

Responsibilities

• Assist with student registration and enrolment processes.
• Maintain and update student records and databases.
• Support examination processes and assist in graduation preparations.

Skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Office

Good communication skills

Ability to handle sensitive information

Ability to work under pressure

Education

Diploma or Degree in Education, Business Administration, or related field

Tools

Student information systems

Job description

To support the smooth operation of academic administration processes, including student registration, records management, examinations, graduation, and compliance with academic policies. The Registry Executive/Assistant plays a key role in ensuring accurate and efficient handling of student data and providing high-quality service to students, faculty, and staff.

Key Responsibilities:

Assist with student registration and enrolment processes, ensuring accurate data entry and compliance with institutional policies.

Maintain and update student records and databases (including transcripts, grades, and personal details).

Support examination processes: scheduling, room bookings, distributing exam materials, and collating results.

Assist in graduation preparations, including coordinating with students, printing certificates, and event support.

Handle queries from students and staff regarding academic regulations, timetables, and records.

Prepare reports and documentation related to student statistics, compliance, and accreditation.

Ensure the confidentiality and integrity of all student records.

Collaborate with other departments such as Admissions, Finance, and Academic Affairs to ensure smooth academic operations.

Assist in audits and reviews of academic data and procedures.

Provide administrative support during registration periods, exams, and graduation events.

Requirements:

Education: Diploma or Degree in Education, Business Administration, or related field.

Experience: Prior with 2-3 years experience in academic administration or a registrar’s office is an advantage.

Skills:

Strong organizational and administrative skills

Excellent attention to detail and accuracy

Proficiency in Microsoft Office and student information systems

Good communication and interpersonal skills

Ability to handle sensitive information with confidentiality

Ability to work under pressure and meet deadlines

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as an executive assistant?

Fairview International School is the first and only network of 4 International Baccalaureate (IB) World Schools in West Malaysia. Having been authorised for 10 IB programmes and evaluated after the 5 year cycle for 5, Fairview moves on to expand into 3 more campuses in Malaysia. Fairview offers the full spectrum of the academic programmes of the IB – The Primary Years Programme (PYP), The Middle Years Programme (MYP) and the IB Diploma Programme (IBDP).

The time tested UK National Curriculum forms the backbone while the International Baccalaureate Framework drives teaching and learning.Our academic performance has been consistent over the years with our students’ scores in DP averaging at 36/37.

Fairview takes a strong view on professional development, To that effect, the Postgraduate Diploma in Education (PGDE) Programme is a mandatory course that all teachers must undertake within the first 6 months of employment. The tuition fee for this course is fully sponsored by the school. There are ample opportunities for professional development including the International Baccalaureate Teaching and Learning Awards.

Fairview International School is the first and only network of 4 International Baccalaureate (IB) World Schools in West Malaysia. Having been authorised for 10 IB programmes and evaluated after the 5 year cycle for 5, Fairview moves on to expand into 3 more campuses in Malaysia. Fairview offers the full spectrum of the academic programmes of the IB – The Primary Years Programme (PYP), The Middle Years Programme (MYP) and the IB Diploma Programme (IBDP).

The time tested UK National Curriculum forms the backbone while the International Baccalaureate Framework drives teaching and learning.Our academic performance has been consistent over the years with our students’ scores in DP averaging at 36/37.

Fairview takes a strong view on professional development, To that effect, the Postgraduate Diploma in Education (PGDE) Programme is a mandatory course that all teachers must undertake within the first 6 months of employment. The tuition fee for this course is fully sponsored by the school. There are ample opportunities for professional development including the International Baccalaureate Teaching and Learning Awards.

What can I earn as an Executive Assistant