Regional Associate, Cross Border (Finance Operations)

Ninja Van; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

Ninja Van is hiring a Finance Operations Associate to ensure timely processing of bills and vendor payments. The role involves reconciliation, managing cash flow forecasts, and ensuring that vendor relations are maintained while adhering to accounting principles.

Qualifications

• 0-2 years of relevant working experience in Accounting or Finance.
• Must possess good communication skills and be detail oriented.
• Mandarin-speaking capabilities required.

Responsibilities

• Responsible for reconciliation of accounts payable ledger with vendor’s records.
• Ensure timely payment of vendor invoices and manage cash flow forecasts.
• Assist in dispute resolution between the company's records and vendors.

Skills

Communication

Detail-oriented

Mandarin-speaking

Education

Bachelor’s Degree in Accountancy or Finance

Job description

The role exists with a main objective of ensuring that the company’s bills, invoices, and vendor payments are processed efficiently and accurately. The Finance Operations Associate is expected to work with various stakeholders from local finance to shared service team and solutions teams to ensure that all payments are processed accurately and on time, and that the company maintains good relationships with its vendors while adhering to internal controls and accounting principles. There is also an opportunity for the candidate to work together with the AR team to ensure that shippers’ disputes are resolved and AR is collected timely.

Responsibilities

• Responsible for reconciliation of accounts payable ledger with the vendor’s records and resolve any discrepancies identified before payments are made
• Check for open invoices and any credits or adjustment that have been applied
• Assist the solutions team in dispute resolution if there are any discrepancies between the company’s records and the vendor’s SOA
• Responsible for ensuring vendor invoices are paid timely and not aged
• Ensuring timely payment of vendor invoices
• Accurate data entry of invoices and GL codes for local finance.
• Manage XB cash flow forecasts and Regional fund requests for countries paying for XB Vendors (SG/PH/VN/ID/MY)
• Ensure timely collections of aged receivables
• Responsible for ensuring adherence to timely COD remittance schedules and COD offset processes by local finance
• Ensuring that vendors are paid within credit terms
• Prepare accurate expense accruals journals during month end closing.
• Ensuring zero balance in Balance Sheet clearing account for payments on behalf of clients.
• AP Reconciliation of XB Vendors.

Requirements

• Bachelor’s Degree in Accountancy or Finance
• 0-2 years of relevant working experience in an Accounting or Finance related function
• Possesses good communication skills and detail oriented
• Mandarin-speaking capabilities is a must, as this role will be dealing with stakeholders in Mainland China