Quantity Surveyor & Contracts Specialist

HBA OFFSHORE PTE. LIMITED; Pasir Panjang; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading offshore company in Malaysia is looking for a Quantity Surveyor to manage tender projects and contract administration. The ideal candidate should have 10-15 years of experience and a degree in Quantity Surveying or Mechanical Engineering. Responsibilities include evaluating claims, preparing tender documents, and supporting project management. The position demands excellent communication skills and proficiency in MS Office and Excel.

Qualifications

• 10 – 15 years’ experience.
• Good knowledge in contracts and claims management.
• Preferably experienced in the Energy sector, Oil & Gas sector, Offshore, Windfarm.

Responsibilities

• Perform Quantity take-off for tender of projects.
• Prepare BQ, tender documents, and cost comparison.
• Assist in verifying sub-contractor claims.
• Create regular status reports relating to progress on projects.

Skills

Contracts management

Relevant software knowledge

Project management

Data analysis

Research skills

Education

Degree in Quantity Surveying or Mechanical Engineering

Tools

MS Office

Excel

Job description

DUTIES & RESPONSIBILITIES

• Perform Quantity take-off for tender of projects.
• To prepare BQ, tender document, cost comparison for the tender project including handle pre and post contract administration.
• Assist with evaluation of tender, analyses costing for tender submission, and preparation of tender documents.
• Liaise with Project Manager/designated staff to evaluate and certify completed work and arrange for payment.
• Assist in verifying sub-contractor claims.
• Prepare and assist in monitoring the progress of claims submissions and payment.
• Understanding the implication incurred by EOT (Extension Of Time) in view of the suspension and prolongation cost, Escalation Claim, Change order and claims management.
• Project administration and documentation include preparation of sub-contract, VO, and ensure timely submission of monthly progress claims and final account.
• Support the proposals and bidding team to review tender documents and provide input on contractual/legal aspects – general terms and conditions, compensation schedule, bank guarantee, parent company guarantee etc.
• Manage Company standard contract templates, e.g.: general terms and conditions, consortium agreement, subcontract form, purchase order form (goods and services) and standard terms and conditions and standard contract exhibits.
• Implement and manage Company standard contract qualification policy and tabulate individual contract clarifications table on a project to project basis.
• Assist in contract negotiations with client, subcontractors and vendors and to update and finalise contract for execution.
• Assist in drafting and managing marine related contracts, e.g.: charter-party, marine services. (optional)
• Support the Projects team at site/shipyard on contracts administration matters, including attending daily meetings, review of minutes of meeting, notifications, correspondence, change orders, non-compliances, reporting and other contractual/ commercial matters.
• Draft contractual letters and other communications and notices upon instructions from the project team and head office.
• To monitor subcontractors and vendors performance and in compliance with main contract / subcontract terms.
• To escalate any issues with contractual/commercial implications to senior management.
• Create regular status reports relating to progress on projects – on contractual and commercial aspects.
• Assist all business units in the organisation on contracts administration matters.
• Prepare and regularly update change order register, contracts summary and other contract schedules as required.
• Compile and maintain all contracts/subcontracts (electronic and hardcopy) and other relevant contract documentation – change orders, letters, notifications, minutes of meeting etc.
• Liaise and provide support to other support functions of the organisation, e.g.: Legal, Finance, Projects, Procurement on related contracts /commercial issues.

REQUIREMENTS

• Degree in Quantity Surveying or Mechanical Engineering
• Legal/ Quantity Surveyor Background.
• Good knowledge in contracts and claims management.
• Good knowledge in Quantity Surveying.
• 10 – 15 years’ experience.
• Preferably experienced in the Energy sector, Oil & Gas sector, Offshore, Windfarm
• Proficient in MS office and excel.

Comply with HSE requirements.

• Environmental Aspects & Impacts Assessment.
• OHS Hazardous & Risk Assessment.
• Follow HSE Regulations.

KEY SKILLS

• Contracts management.
• Relevant software knowledge.
• Project management.
• Data analysis.
• Research skills.

SOFT SKILLS

• Excellent written and spoken English.
• Team player, yet able to work independently.
• Excellent Communication skills.
• Flexible.
• Adaptability.