Purchasing Officer

Kossan Paint (M) Sdn Bhd is hiring a Full time Purchasing Officer role in Taman Perindustrian Meru, Selangor. Apply now to be part of our team.

• Looking for candidates available to work:
  • Monday: Morning
  • Tuesday: Morning
  • Wednesday: Morning
  • Thursday: Morning
  • Friday: Morning
• More than 4 years of relevant work experience required for this role
• Expected salary: RM3,000 per month

Job Scopes:

1. Issue or verify Purchase Order (PO)
2. Monitor incoming PO or Invoice
3. GRN, DO, Invoice and PO conformance
4. Monthly closing
5. ISO document (Etc: AVL, Vendor Evaluation)
6. PO monitoring
7. Purchasing Power BI Data updating
8. Defect and shortage monitoring
9. Cost analysis
10. Supplier annual audit

Overall:

Oversees & performing routine in acquisition of direct and in-direct material while ensuring compliance to SOP/ISO 9001 standard. Pivoting in supporting role of developing Supply Chain Management, engage in managing supplier relationships c/w auditing, optimizing sourcing strategies, risk management and cost-effective acquisition to support the organization’s objectives or KPI’s.

Details:

1. Negotiation:
   • Negotiating favourable terms and conditions with suppliers to secure the best possible prices, quality, delivery and payment terms.
   • Negotiate based on best facts and analytic data on Market Analysis via multiple source availability.
2. Sourcing:
   • Identifying potential suppliers, evaluating their capabilities, and selecting the best ones to meet the organization’s needs.
   • Researching suppliers, issuing requests for the proposals (RFPs), and conducting supplier evaluations.
3. Supplier Relationship & Quality Management:
   • Audit, Building and maintaining strong relationships with suppliers to foster collaboration, resolve issues, and drive continuous improvement.
   • This involves regular communication, performance reviews, and addressing supplier concerns.
   • Continues of assurance in compliance to quality management system ISO 9001:2015 while supporting supply chain management.
4. Order Processing:
   • Managing the end-to-end process of placing and tracking orders for direct/in-direct materials, equipments and services.
   • Manage receiving purchase requests, obtain approvals, issue purchase orders, and monitoring order status to ensure timely delivery.
5. Vendor Evaluation and Selection:
   • Assessing supplier performance based on criteria such as quality, accuracy, on time, responsiveness, and etc.
   • Continuously evaluate suppliers and make informed decisions about sourcing options while develop annual vendor auditing.
6. Risk Assessment & Mitigation:
   • Identify and mitigate risks associated to suppliers, supply chain disruptions, price fluctuations, and other factors that could impact supply ability.
   • This involves developing risk mitigation strategies and contingency plans.
7. Market Analysis:
   • Monitor market trends and supplier capabilities to identify opportunities for the cost savings, improvements, and alternative sourcing initiatives.
   • Research & stay informed about market and competitiveness of local and oversea situation.
   • Continues support of updating latest purchase and non-purchase material price via any enquiry and monthly basis.
8. Compliance:
   • Ensuring compliance with relevant laws, regulations, and organizational policies governing procurement activities.
   • This includes adhering to ethical standards, avoiding conflicts of interest, and maintaining transparency in procurement processes.
   • Ensure vendor compliance with legal and regulatory requirements, specifying deliverables, and establishing performance metrics.
9. Cost Reduction Initiatives:
   • Identify opportunities to reduce costs through initiatives such as supplier consolidation, volume discounts and alternative sourcing strategies.

*Any other tasks requested, directed and ordered by the superiors based on the organization’s and company’s requirement.

Skills and Experiences Required:

• Computer skills (Microsoft Office: Outlook, Words, Excel, Power Point and Power BI)
• High interpersonal skill, problem solving and multitasking skill
• Communication proficiency (English and Bahasa Malaysia is a must, Mandarin is a plus)
• Minimum 5 years working experiences in purchasing or vendor management
• Experience in any ERP/ SAP or any MRP system. (Microsoft Dynamics AX 2012 is a plus)
• Candidate possess own transportation

Qualification:

• Minimum qualification bachelor degree or equivalent relevant qualification
• Gone through ISO 9001:2015 training
• Past 2 years KPI report card achievement