Purchasing Manager

The Purchasing Manager will be responsible for overseeing the procurement processes for Herbaline Facial Spa, a chain spa with over 50 locations across Malaysia, as well as Sojourn Spa Hotel, a boutique hotel brand with 3 locations in Malaysia. The role requires meticulous attention to detail, strong organizational skills, and the ability to develop and implement efficient procurement systems.

Key Responsibilities:

1. Procurement Oversight:
   • Develop and implement procurement strategies to ensure cost-effective purchasing of goods and services for both Herbaline Facial Spa and Sojourn Spa Hotel.
   • Collaborate with department heads to understand their purchasing needs and requirements.
   • Identify reliable suppliers and negotiate favorable terms and pricing agreements.
   • Work closely with the warehouse to monitor inventory levels and manage the procurement process to prevent stockouts and minimize excess inventory.
   • Ensure compliance with company policies and procedures, as well as regulatory requirements, throughout the procurement process.
2. Procurement System Development:
   • Design and implement a comprehensive procurement system that tracks purchases from requisition to delivery.
   • Collaborate with department heads to develop a standardized template for specifying their procurement needs.
   • Implement a verification process that requires department heads to sign off on purchase requests and deliveries.
   • Develop a system for labeling suppliers and tracking quantities purchased to facilitate inventory management.
   • Work closely with IT professionals to integrate the procurement system with existing software platforms and databases.
   • Establish and maintain strong relationships with suppliers to ensure timely delivery of goods and services.
   • Monitor supplier performance and address any issues or concerns promptly.
   • Conduct regular supplier evaluations and performance reviews to identify areas for improvement.
   • Continuously seek opportunities to streamline the supply chain and optimize purchasing processes.
   • Lead a team of procurement professionals, providing guidance, coaching, and support as needed.
   • Foster a collaborative and inclusive work environment that encourages teamwork and innovation.
   • Set clear goals and objectives for the procurement team and monitor progress toward achieving them.
   • Provide regular feedback and performance evaluations to team members to support their professional development.

Qualifications:

• Bachelor's degree in business administration, supply chain management, or a related field.
• Minimum of 3 years of experience in procurement or supply chain management, preferably in the hospitality or spa industry.
• Strong negotiation skills and the ability to build and maintain effective relationships with suppliers.
• Excellent analytical and problem-solving abilities, with a keen attention to detail.
• Proven leadership experience, with the ability to motivate and inspire team members.
• Proficiency in procurement software and systems.
• Knowledge of relevant laws, regulations, and industry standards related to procurement and supply chain management.

The role offers a competitive salary and benefits package, with opportunities to work for a growing and successful company. You will have the chance to make a significant contribution to the company's success and growth in a dynamic and fast-paced work environment, being part of a team dedicated to providing exceptional customer service.