Purchasing Executive

SGB-SMIT Group - SGB MY; Seremban; On-site; MYR 48,000 - 72,000; Full time

Job summary

A leading company in the engineering sector is seeking a Procurement Manager to oversee consumables management, purchase order issuance, and machine maintenance records. The ideal candidate will ensure compliance with operational guidelines and improve cost efficiencies through effective supplier negotiation.

Responsibilities

• Monitor and control consumables purchases and machine maintenance.
• Issue POs and coordinate with vendors and logistics.
• Ensure compliance with departmental records and documentation.

Job description

Responsibilities:

• Monitor, control, and regulate consumables purchases for OIT (DT & PT), machine and equipment maintenance master list, and departmental control documents, records, and reports.

Key Responsibilities:

Managing Consumables

• Maintain and update the Consumable Master List.
• Review consumable usage periodically against end-user requirements.
• Set safety stock levels to trigger reordering.
• Float RFQs, negotiate, and issue POs to vendors to ensure timely delivery.
• Develop alternative sources to ensure cost competitiveness and supply continuity.
• Prepare monthly cost-saving reports.

Purchase Order Issuance and Delivery Supervision

• Review PR list daily and initiate purchase activities for shortages.
• Issue POs promptly via SAP.
• Coordinate with Warehouse, Finance, and Logistics regarding incoterms, payment terms, and packaging.
• Assign correct HS codes in compliance with local authorities.
• Follow up and track pending items to support JIT practices.

Machine Maintenance Records

• Create and maintain a Master List of expenses for each machine for performance review and expenditure control.
• Maintain detailed references on machine spare parts and equipment for preventive maintenance.
• Identify and develop reliable suppliers and contractors for machine maintenance.

Documentation and Compliance

• Ensure departmental records and reports comply with SOP, ISO, and group guidelines.
• Manage vendor registration, evaluation, and maintain an Approved Vendor List.
• Manage material documentation and supporting records.

Indirect Purchases

• Sourcing and negotiating the best prices and terms for all PRs from Maintenance and Engineering.