PURCHASING EXECUTIVE

Moon Palace Group Of Restaurants; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

Join a reputable Chinese restaurant group as a Purchasing Executive. You will be responsible for sourcing high-quality ingredients, managing supplier relationships, and ensuring smooth operations. This role emphasizes attention to detail and strong negotiation skills as you work closely with the culinary team to maintain excellence in dish quality.

Qualifications

• Minimum 1-2 years of purchasing experience in the F&B industry, preferably in Chinese cuisine.
• Strong understanding of sourcing food ingredients and familiarity with related suppliers.
• Able to work independently with minimal supervision.

Responsibilities

• Manage full spectrum of purchasing duties for food ingredients and kitchen supplies.
• Negotiate best-value deals with suppliers and manage vendor relationships.
• Coordinate procurement for new outlet openings and monitor inventory levels.

Skills

Negotiation

Analytical Skills

Communication

Organizational Skills

Education

Diploma or Degree in Purchasing, Supply Chain Management, Business Administration

Tools

Microsoft Office

Inventory Management Systems

Job description

Join our reputable Chinese restaurant group and become a key player behind the scenes. As a Purchasing Executive, you will be essential in sourcing high-quality, authentic ingredients, managing supplier relationships, and ensuring smooth kitchen operations. Be part of a passionate team that values tradition, quality, and excellence in every dish we serve.

Job Responsibilities:

1. Handle full spectrum of purchasing duties for food ingredients, packaging, kitchen equipment, maintenance supplies, and general F&B operation needs.
2. Manage end-to-end procurement for new outlet openings, including kitchen equipment, initial inventory, furniture, and fixture procurement.
3. Coordinate and procure items related to general maintenance, repair works, and refurbishment across outlets.
4. Work closely with chefs and operations team to ensure the timely sourcing of high-quality and cost-effective ingredients specific to Chinese cuisine.
5. Maintain vendor relationships and negotiate best-value deals covering pricing, quality, supply reliability, delivery timelines, and service levels.
6. Evaluate and compare quotations for all major purchases.
7. Monitor market trends and fluctuations in raw material prices, particularly for core Chinese ingredients.
8. Ensure compliance with internal purchasing policies and seek ways to improve cost efficiency and supply chain stability.
9. Collaborate with storekeepers on monthly stock takes and investigate stock discrepancies with the accounts team.
10. Track PO placement versus inventory levels across all outlets to prevent shortages and overstocking.
11. Supervise and guide outlet storekeepers to ensure procurement procedures and inventory practices are followed properly.
12. Prepare summary reports on purchasing performance, supplier evaluations, and cost analysis.
13. Carry out other procurement-related duties and projects as assigned by the General Manager.

Requirements:

1. Diploma or Degree in Purchasing, Supply Chain Management, Business Administration, or equivalent.
2. Minimum 1-2 years of purchasing experience in the F&B industry, preferably with exposure to Chinese cuisine operations.
3. Strong understanding of sourcing food ingredients and familiarity with related suppliers is an added advantage.
4. Excellent negotiation, communication, and analytical skills.
5. Able to work independently with minimal supervision and take full ownership of the procurement function.
6. Highly organized, detail-oriented, and proactive in resolving issues.
7. Proficient in Microsoft Office, especially Excel; experience with inventory management systems is preferred.
8. Willing to travel to outlets and vendors as necessary.

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Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Purchasing Executive?
• Do you have experience with inventory management?
• Do you possess or have access to your own transportation?
• Which of the following languages are you fluent in?

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