Purchasing Executive

Job Description

Purchase Order Processing: Create, review, and process purchase orders accurately and in a timely manner based on requisitions from various departments.

Purchase Requisitions: Review and validate purchase requisitions to ensure they meet established guidelines and budget constraints.

Supplier Communication: Communicate with suppliers regarding order status, delivery schedules, and any issues that may arise during the procurement process.

Price Negotiation: Support the team in negotiating prices and terms with suppliers to obtain the best possible value for the organization.

Data Management: Maintain and update purchasing records, supplier information, and other relevant data in the purchasing system or databases.

Invoice Matching & Processing: Verify and process supplier invoices, ensuring accuracy and compliance with established procedures. Timely submission to Accounts Department for payment.

Reports and Analysis: Assist in generating purchasing-related reports and perform data analysis to identify trends and areas for improvement.

Compliance and Documentation: Ensure adherence to company policies, procurement procedures, and regulatory requirements, maintaining appropriate documentation and filings for audits.

Additional Duties: Carry out any other ad-hoc duties as assigned by superiors.

Requirements

• Diploma in Business Administration, Supply Chain Management, Logistics, or a related field.
• At least 3 years of relevant experience in purchasing or procurement.
• Good knowledge of purchasing procedures, inventory control, and supplier management.
• Proficient in Microsoft Office (especially Excel) and familiar with purchasing or ERP systems.
• Strong communication and negotiation skills.
• Detail-oriented, well-organized, and able to work under pressure.
• Able to work independently and as part of a team.

Application Process

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Your application will include the following questions:

• What is your expected monthly basic salary?
• How many years of experience do you have as a Purchasing Executive?
• Which of the following languages are you fluent in?

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Additional Information

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