Purchasing Executive

Athrotech; George Town; On-site; MYR 35,000 - 50,000; Full time

Job summary

A leading procurement solutions company based in Penang, Malaysia, is looking for a Purchasing Officer to manage the full purchasing cycle. You will analyze trends, negotiate deals, and maintain supplier relationships. The ideal candidate has a Diploma/Degree in Business Administration and at least 2 years of experience in purchasing. Strong communication skills in English, Bahasa Malaysia, and Mandarin are essential for dealing with suppliers from China. Competitive salary and benefits are offered.

Qualifications

• At least 2 years of related experience, preferably in Purchasing/Inventory/Material Management.
• Fresh graduates are encouraged to apply.
• Logistics and import procedures experience would be an added advantage.
• Strong interpersonal and communication skills.
• Fluent in English and Bahasa Malaysia regarding verbal and written & comprehension.
• The ability to speak and write in Mandarin is a MUST.

Responsibilities

• Actively participate in the full purchasing cycle.
• Plan, formulate, and control purchasing policies.
• Perform and manage cost-saving initiatives.
• Verify Purchase Order and Delivery Order accuracy.
• Liaise with vendors on shipping and customs.
• Forecast buying trends.
• Collaborate with sales and marketing teams.

Skills

Great relationship management

Strategic thinking & decision making

Analytical

Organized

Ability to adapt to change

Understanding of risk management

Understanding of and ability to enhance sustainability

Understanding of the global market

Ability to collaborate effectively

Education

Diploma/Degree in Business Administration/Procurement/Management/Commerce

Tools

Microsoft Office

ERP system

Job description

Responsibilities

• Actively participate and commit in the full purchasing cycle, from sourcing, analysis, negotiation, presentation for approval, issuing purchase orders, follow-up, delivery, and verifying invoices.
• Plan, formulate, lead and control purchasing policies and guidelines by improving the overall purchasing process through SOPs to ensure targeted synergistic benefits and financial savings were achieved.
• Perform and manage cost-saving initiatives with effective sourcing and strong analytical and negotiation skills to ensure saving targets are achieved.
• Conduct strategic analysis and reviews to identify purchasing trends and best value.
• Verify the Purchase Order and Delivery Order with the supplier invoice accurately before submission for payment. Ensure invoices are received timely by the Accounts Department.
• Liaise with vendors and relevant parties on matters related to shipping packing lists and customs declarations.
• Forecast buying trends to ensure the right products and inventory levels are procured to support business operations.
• Responsible for order placement by brand according to confirmed Open-to-Buy (OTB) and stock targets.
• Liaise closely with principals, freight forwarding agencies, tour & travel agencies, and third-party logistics and supply chain service providers to ensure shipment ETA and sufficient inventory.
• Responsible for product registration, renewal, and audit for the medical product (MDA).
• Collaborate with storekeepers and warehouse to establish agility and strong inventory control.
• Work closely with the Sales and Marketing teams related to the product, inventory, and arrival of shipment matters.
• Review and improve purchasing policies to ensure department KPIs are met.
• Offer material buying recommendations and research market trends.
• Prepare all necessary reports for management review as needed.
• Prepare and perform supplier performance evaluations annually.
• Supplier relationship management – act as the primary contact between the company and suppliers.
• Perform RPF/RPQ activities.
• Maintain proper filing and supplier database updates.
• Other job functions as required by the superior.
• Skills

• Great relationship management
• Strategic thinking & decision making
• Analytical
• Organized
• Ability to adapt to change
• Understanding of risk management
• Understanding of and ability to enhance sustainability
• Understanding of the global market
• Ability to collaborate effectively

Qualifications

• Candidate must possess at least a Diploma/Degree in Business Administration/ Procurement / Management / Commerce or equivalent.
• At least 2 years of related experience, preferably in Purchasing/ Inventory/ Material Management. Fresh graduates are encouraged to apply.
• Proficient Microsoft Office (e.g., spreadsheets, word processing, etc.) and an understanding of ERP system is added advantages.
• Logistics and import procedures experience would be an added advantage.
• Strong interpersonal and communication skills
• Fluent in English and Bahasa Malaysia regarding verbal and written & comprehension.
• The ability to speak and write in Mandarin is a MUST, as the role requires dealing with China country suppliers.