PURCHASING CLERK

QL Foods; Teluk Intan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading food company in Malaysia is looking for an administrative support staff for purchasing operations. Responsibilities include issuing Purchase Orders, monitoring deliveries, evaluating vendor quotations, and maintaining stock levels. Candidates should have at least SPM qualification and experience in purchasing is a plus. Fresh graduates are welcome to apply and must be willing to work in the Hutan Melintang area.

Qualifications

• Working experience in an administrative or purchasing role will be an added advantage.
• Fresh graduates are encouraged to apply.

Responsibilities

• Perform daily purchasing operations, including issuing Purchase Orders and monitoring delivery status.
• Evaluate and compare vendor quotations to secure best value and quality.
• Monitor stock levels and coordinate with warehouse to prevent shortages.
• Liaise with government agencies for permit applications and renewals.
• Maintain proper documentation to ensure compliance with Purchasing SOP.

Education

SPM qualification

Job description

To perform daily purchasing operations, including issuing Purchase Orders (PO), monitoring delivery status (import & local), and following up with suppliers on abnormal goods received or complaints highlighted by related departments, to ensure timely receipt and quality of goods and services.

To perform evaluation and compare vendor quotations to secure the best value, quality, and lead time; recommend suppliers for approval.

To monitor stock levels and coordinate closely with warehouse/inventory teams to prevent shortages and overstock.

Liaise with government agencies (e.g., MPOB, KPDNKK) for permit applications, renewals, and monthly data submissions.

Maintain proper documentation (invoices, delivery orders, certificates of analysis, etc.) to ensure compliance with Purchasing SOP and support audit requirements.

To maintain and update material master file information in the system to ensure accurate and up-to-date records.

Assist in conducting monthly stock takes and verifying stock card records to ensure the accuracy of physical stock against system records, and to identify and report any variances for corrective action.

Job Requirements:

At least in SPM qualification

Working experience in an administrative or purchasing role will be an added advantage.

Fresh graduates are encouraged to apply.

Must be willing to work in Hutan Melintang area.

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