Purchasing & Accounts Officer

Description

A Great Learning Opportunity Awaits you in Malaysia!

Tenby International School, Tropicana Aman is part of the International Schools Partnership (ISP). ISP are truly international, working within and across regions, cultures and languages. Their purpose is to help children and students learn to levels that amaze them; to be inspired by learning now and equipped to be successful later. ISP aims to be the first choice for children, students, and families wherever they are. Tenby Tropicana Aman is proud to be part of International Schools Partnership (ISP) a fast-growing global schools’ group in six clusters across the world; Europe, Mexico & Central America, the Middle East, South America, Southeast Asia, and the USA. Our regional cluster includes other Tenby schools across Malaysia.

Our leaders in all schools across Malaysia promote a supportive environment where staff feel determined to do their best and where both effort and achievement are warmly acknowledged. At all levels, our learning clusters provide opportunities for staff to show curiosity, excellence, commitment, integrity, respect and care. Staff and leaders from all schools within the region meet frequently to share outstanding practice and ideas, support each other, and provide learning resources.

Key Responsibilities

Purpose of Role

Supporting actions and success measures for your role as Purchasing and Finance Executive. This academic year, the following aims and objectives have been identified for all staff to put into practice. These aims and objectives should be at the forefront of your mind when performing your responsibilities and duties in school.

Key Responsibilities

1. Responsible for sourcing, selecting and negotiating with suppliers to constantly strive for best purchase price while maintaining the highest level of quality, reliability and service.
2. To attend to all purchase requests and to issue purchase orders against the approved purchase requisitions follow the established purchasing procedures.
3. To coordinate with suppliers to ensure on time delivery.
4. To plan and monitor inventory levels and usage of resources/materials to meet the requirements of school operations.
5. To work closely with all departments and external suppliers to executive and support purchasing activities to ensure smooth running of school operations.
6. To review purchase requisitions and determine proper purchasing methods in compliance with the purchasing policies and procedures.
7. To assist in matters concerning accounts receivable which include School and CCA fee collection; Billings; Banking in of school monies.
8. To assist in credit control (specifically reminders for late or non-payment of fees).
9. To assist in matters concerning purchasing and to ensure all school purchases follow established purchasing procedures.
10. To perform any other duties related to school administration as and when required.
11. Many of these duties may require involvement with the school outside the ‘normal’ working day. This is at the discretion of the Campus Principal and Regional Team.

Skills, Qualifications And Experience

1. Candidate should possess at least a Bachelor's Degree or a Professional Degree in Accountancy.
2. Required language(s): English Language (with strong communication & language skills).
3. At least 3-5 year(s) of relevant working experience in financial accounting is required.
4. Strong verbal, written, and interpersonal skills and highly engaging.
5. Confident, organised, highly motivated and has the passion and drive in the schools’ operations.
6. Ability to act with integrity, professionalism and maintain confidentiality.
7. Proficient with Microsoft Office and prior working knowledge of Netsuite is desirable.

ISP Leadership Competencies

1. Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
2. Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
3. Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
4. Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
5. Resilience. Can deal with setbacks and challenges calmly and effectively.
6. Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
7. Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
8. Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.
9. Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.
10. Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.
11. Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
12. Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.
13. Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
14. Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

How To Apply

The closing date is 15th July 2025 although interested candidates are strongly encouraged to submit their applications thr.tta@tenby.edu.my. Please visit our website to find out more about the school: https://tenby.edu.my/tropicana-aman/