Purchase-to-Pay (Manager II - Expert)

BASF; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled professional to enhance their Purchase to Pay processes. This role offers the opportunity to lead improvements, coach teams, and ensure compliance with financial reporting standards. You will collaborate with diverse teams, leveraging your expertise in SAP and project management to drive operational excellence. Join a forward-thinking company committed to sustainability and innovation, where your contributions will shape the future of business operations in the Asia Pacific region. If you are passionate about process optimization and team development, this is the perfect opportunity for you.

Qualifications

• 7+ years of experience in Purchase to Pay, with strong SAP knowledge.
• University degree in accounting or business administration required.

Responsibilities

• Drive process improvements in Purchase to Pay and ensure compliance.
• Coach teams to exceed service standards through training and support.

Skills

Process Improvement

Coaching

Communication Skills

Project Management

Problem Solving

Education

University degree in accounting or business administration

Chartered, Certified or Certified Professional Accountant

Tools

SAP R/3

SAP S/4

Process Director

Esker

Elemica

Ariba

Job description

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF!

Objectives of the Position

• Effectively drive process improvement in Purchase to Pay (“P2P”) area and support in delivery of services to BASF group companies. Ensuring that services are delivered in accordance with established process and work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC) requirements and local company legal and statutory requirements.
• Ensure that service timelines, quality, effectiveness and efficiency are met and continuously improved in the service delivery.
• Coach specialist to meet and exceed service standards expected through structured training and on the job coaching.

Main Areas of Responsibilities and Key Activities

Functional Tasks (including but not limited to):

• Professional guidance
• Provide process and systems support to the Purchase to Pay teams by monitoring the Purchase to Pay process, ensuring quality in terms of completeness and timeliness on the Finance & Accounting Documentation.
• Assess process related problems and issues brought up by Purchase to Pay teams and propose with solution(s).
• Analysis, Optimization and harmonization, of the internal AP processes and alignment with the affected internal units for all countries and service companies in Purchase to Pay.
• Initiate improvement opportunity and work hand in hand with Service Team Manager for operational excellence (e.g. cost saving, risk management, quality improvement, optimization of resources).
• Develop and monitor the process as per Financial Reporting Compliance (FRC) requirements.
• Be a ‘Super user’ within the Purchase to Pay teams, providing expert knowledge and support to colleagues and hands on support when required.
• Support in formulating business requirements.
• Support Purchase to Pay teams through sharing of resources, knowledge and experience and best practices.
• Business Continuity Plan (BCP) – Support the implementation of BCP (resource planning, back up & communication).
• Safety – Ensure BASF Safety Guidelines are adhered at all time.
• Contribute to Regional and Global communities in Purchase to Pay initiatives.
• Managing ad-hoc request from senior manager.
• Conduct System (e.g. Process Director, Esker, Elemica, Ariba) training. Prepare Global and Asia Pacific training materials and conduct monthly/refresher training to new/existing Purchase to Pay analyst.
• Participate in training programs as well as skills and knowledge enhancement.
• Document the FAQ, share and exchange knowledge within Purchase to Pay team to promote Best Practices.
• Standardization across regions and globally by focusing on alignment of end-to-end business process areas, system and tools.
• Coach and support the Purchase to Pay team on a regular basis in project rollouts and implementation.
• Collaborate with Global Digitalization team to ensure Change Request (Global / Regional) is carry out accordingly to Business Release (BR) timeline guided by Business Request Management (BRM) policy.

Requirements

Education

• University degree in accounting or business administration.
• Chartered, Certified or Certified Professional Accountant.

Working Experience

• More than 7 years’ experience in Purchase to Pay (Procurement / Finance / Freight Cost Management).
• Deep dive experience working in an SAP work environment and project management.
• Experience in SAP S/4 related projects is preferred.

Technical & Professional Knowledge

• In-depth knowledge and understanding of Purchase to Pay and other accounting functions.
• SAP system (R/3 and S/4) or other ERP system.
• Communications skills are important to develop and establish cooperation and rapport with users at working levels and of different nationalities.
• Proficiency in English with good communication skill.
• External experience in a shared service or business process outsourcing engagement will be an added advantage.
• Experience working in a MNC or Malaysian Public listed company.

At BASF, we create chemistry for a sustainable future. Our ambition: We want to be the preferred chemical company to enable our customers’ green transformation. We combine economic success with environmental protection and social responsibility.