Purchase Cum Admin Executive

Job Responsibility

• Source, evaluate, and negotiate with suppliers for cost-effective and quality materials.
• Identify alternative raw materials and new items as per internal requests.
• Manage purchase orders, ensuring accuracy, compliance, and timely delivery.
• Maintain supplier relationships, monitor performance, and track pricing trends.
• Control inventory levels, preventing overstocking or shortages.
• Analyze market trends, manage procurement budgets, and identify cost-saving opportunities.
• Ensure compliance with documentation, contracts, and import/export regulations.
• Collaborate with production, logistics, and finance teams to align purchasing with business needs.
• Monitor and update ETA, customer orders, and production forecasts.
• Source competitive ocean freight rates from forwarders.
• Handle overseas shipment documentation (CI, PL, COO, Insurance, etc.).
• Conduct cost analysis for COO applications.
• Handle account receivable and account payable functions and responsibilities.
• Prepare payment vouchers, accounts statements, and other records.
• Responsible for reconciling customer/supplier account balances and handling customer/supplier payments.
• Prepare monthly statements and reports.
• Assist in billing and other finance operations.
• Maintain complete updated accounting records in the system.
• Assist in general & administrative duties.
• Perform ad-hoc duties assigned by management.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.

Job Requirements

• Possess a minimum of any relevant diploma.
• Can converse in English, Bahasa Malaysia, and Mandarin.
• At least 1 year of working experience, preferably in a similar position.
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Computer literate, preferably with hands-on knowledge using Excel, Word, and SQL Software.
• Ability to work independently, accurately, and in a fast-paced environment.
• Mature personality, reliable, possess self-initiative, and have attention to detail.
• Able to communicate effectively with all levels of staff.

Job Benefits

• Annual leave
• Medical and hospitalization leave
• Statutory deductions (EPF, SOCSO, EIS & PCB)