Protege Management Administrative Assistant

SPH Dental Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading dental clinic in Malaysia is seeking a proactive Executive Assistant. The role requires expertise in administrative tasks, with responsibilities including high-level support to management, organization of office systems, and effective communication with all levels of the organization. Ideal candidates will have a Bachelor's degree in Business Administration and 2-5 years of relevant experience. This position offers opportunities for mentorship and training in a collaborative environment.

Benefits

Allowance Provided

Qualifications

• Minimum of 2-5 years of relevant experience in office management or executive assistant role.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to prioritize workload.

Responsibilities

• Provide high-level administrative support to management/executive team.
• Organize and maintain office systems, including data management and filing.
• Handle confidential information with discretion.

Skills

Organizational Skills

Communication Skills

Multitasking Abilities

Computer Skills

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Zoom

MS Teams

SharePoint

Job description

Fewer than 40 applicants. You still have a chance!

Education:

• Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.

Experience:

• Minimum of 2–5 years of relevant experience in an administrative, executive assistant, or office management role.
• Experience supporting senior management or executives is preferred.
• Fresh graduate are welcome to apply

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office equipment (printers, scanners, video conferencing tools).
• Knowledge of office management systems and procedures.
• Experience with digital tools like Zoom, MS Teams, SharePoint, Google Workspace

Administrative Skills:

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle multiple tasks and prioritize workload efficiently.

Communication Skills:

• Excellent written and verbal communication skills in English (and other languages, if required).
• Professional telephone and email etiquette.
• Ability to draft formal correspondence and reports.

Interpersonal Skills:

• Strong interpersonal skills with the ability to interact effectively at all levels of the organization.
• High level of discretion and confidentiality.
• Team player with a proactive and positive attitude.

Other Requirements:

• Flexibility to handle urgent tasks and work outside regular hours, if needed.
• Dependable, self-motivated, and resourceful.
• Willingness to take initiative and solve problems independently.
• Provide high-level administrative support to management/executive team.
• Organize and maintain office systems, including data management and filing.
• Oversee facility maintenance and liaise with branches when needed.
• Maintain accurate records, files, and databases in both electronic and paper formats.
• Handle confidential information with discretion.
• One-on-one mentoring from experienced administrative and clinic managers.
• Opportunity to shadow and learn from multiple departments (reception, billing, HR, etc.).
• Training in soft skills: communication, professionalism, time management, and conflict resolution.
• Exposure to customer service in a healthcare setting.

Additional Benefits

• Allowance Provided

Computer Skills Multitasking Abilities Communication Skills Organizational Skills

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