Proposal Coordinator

HKA Birmingham; Kuala Lumpur; Hybrid; MYR 40,000 - 60,000; Full time

Job summary

HKA Birmingham is seeking a Proposal Coordinator to join our international team based in Kuala Lumpur. The role involves collaborating on proposal development, managing documentation, and supporting high-profile tender responses. We offer a flexible working environment and opportunities for professional growth within a global context. Candidates should showcase strong writing skills and the ability to thrive in a fast-paced setting.

Qualifications

• Experience in proposal coordination or technical role.
• Strong writing and editing skills with attention to detail.
• Highly organized and flexible with a solution-based mindset.

Responsibilities

• Collaborate to develop proposals and tender responses.
• Coordinate inputs and ensure timely delivery of proposal content.
• Lead proposals under $300,000 and support complex proposals.

Skills

Writing

Editing

Organizational Skills

Communication

Proactive Mindset

Multilingual Capabilities

Job description

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

As part of the HKA team you can expect:

• To joina globally connected, forward-thinking proposal team.
• The opportunity to work on exciting, high-profile projects across the Asia-Pacific region.
• Grow your career with opportunities for leadership and professional development.
• To collaborate with passionate colleagues who value innovation, integrity, and impact.

The Opportunity:

Are you a dynamic, multilingual professional with a passion for crafting winning proposals and supporting high-performing teams? Do you thrive in a fast-paced environment where flexibility, organisation, and creativity are key? If so, we want to hear from you!

We’re seeking a Proposal Coordinator to join our growing international proposal function to support our Asia-Pacific region. This is a unique opportunity to be part of a global team working under the strategic vision of the International Head of Proposals, contributing to high-impact tender responses and proposal development across diverse sectors and regions. You will be based in our office in Kuala Lumpur and have the ability to work in a hybrid role with the opportunity to work from home a few days a week.

In this role, you will:

• Collaborate with technical and commercial teams to develop compelling proposals and tender responses.
• Support proposal administration, document management, and submission processes.
• Coordinate inputs from subject matter experts and ensure timely delivery of proposal content.
• Write, edit, and format proposal documents with clarity and precision.
• Lead the delivery of proposals under $300,000.
• Support larger and more complex proposals as part of a team.

Skills and Experience:

Ideally you will possess the following skills and experience:

• Experience in proposal coordination/administration or significant exposure to proposal development through a technical role.
• Strong writing and editing skills with a keen eye for detail.
• Highly organised, flexible, and proactive with a solution-based mindset.
• Excellent communication skills across cultures.
• A team player who enjoys supporting others and contributing to shared success.
• Multilingual capabilities are a bonus.

What we offer:

At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.

CLOSING DATE: 21 July 2025.

ED&I at HKA:

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or anyother basis in compliance with local legislation.

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