Project Secretary

Umi Holdings Sdn Bhd; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare sector company in Malaysia seeks a Project Secretary to assist in administrative duties, document control, and client coordination. The ideal candidate should have a diploma or higher, at least one year of experience, and be proficient in Microsoft Office. Strong communication skills in Bahasa Malaysia, English, and Mandarin are essential.

Benefits

EPF, SOCSO and EIS contributions

Annual leave and medical leave

Career development opportunities

Friendly working environment

Qualifications

• Minimum 1 year of relevant working experience in construction or renovation projects.
• Detail-oriented and responsible, with strong organizational skills.
• Good written and spoken skills in Bahasa Malaysia, English, and Mandarin.

Responsibilities

• Assist the Project Director in document control and administrative duties.
• Manage site attendance records and prepare Minutes of Meeting (MOM).
• Liaise with clients and contractors for effective coordination.

Skills

Organizational skills

Time management

Communication

Education

Diploma in Administrative Management

Tools

Microsoft Office

Job description

Umi Holdings Sdn Bhd is a company specialized in the healthcare sector, providing comprehensive services including medical planning, healthcare interior design and construction, as well as manufacturing customized medical furniture. We are based in Nilai XME Industrial Park, equipped with an in-house furniture factory to ensure quality production through automation. Our mission is to create better medical environments through professionalism, safety and innovation.

Competitive salary package

EPF, SOCSO and EIS contributions

Annual leave, medical leave and healthcare benefits

Career development and promotion opportunities

Friendly and positive working environment

Key Responsibilities

Assist the Project Director in document control, record keeping and daily administrative duties

Handle site-related reports, records, forms and document filing

Manage site attendance records and prepare Minutes of Meeting (MOM)

Liaise with clients, interior desginers, contractors and suppliers for basic coordination

Follow up on Site Instructions (SI), Variation Orders (VO) and related document flows

Assist in preparing project progress reports and completion documents (e.g., handover documents, submission files)

Maintain the organization and operations of the site office, supporting daily administrative needs

Job Requirements

Diploma or higher in Administrative Management, Construction Administration, Secretarial Studies or related fields

Minimum 1 year of relevant working experience (experience in construction or renovation projects is an advantage)

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Detail-oriented, responsible and strong in organizational and time management skills

Able to adapt to site working environments

Able to work independently and under pressure

Good written and spoken skills in Bahasa Malaysia, English and Mandarin to effectively communicate with Mandarin-speaking clients.

A valid driving license and own transport are required for the role

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Project Secretary? How would you rate your Mandarin language skills? Which of the following Microsoft Office products are you experienced with? Do you possess or have access to your own transportation? Do you have secretarial experience?

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