Project Officer

frenckengroup; Seberang Perai; On-site; MYR 72,000 - 108,000; Full time

Job summary

Frencken Group Limited (FGL) is seeking a Project Officer to support the global SAP S/4HANA transformation program. You will provide PMO coordination across logistics, documentation, reporting, and stakeholder support in a structured delivery environment.

The role requires highly organized, proactive individuals with strong communication skills and experience supporting multinational teams. This position is based in a global project environment and involves coordination across regions.

Qualifications

• Bachelor's degree in any discipline.
• Experience in a PMO, project support, or coordination role in a structured project environment.
• Familiarity with project management terminology, tools, and governance processes.
• Experience supporting large or multinational teams is an advantage.

Responsibilities

• Provide day‑to‑day administrative and coordination support to the Project Director and workstream leads.
• Manage logistics for project meetings, workshops, and reviews, including scheduling, preparation of materials, attendance tracking, and minutes.
• Maintain PMO documentation, shared folders, and communication channels to ensure version control and ease of access.
• Develop, maintain, and enhance PMO standards, templates, trackers, and reporting structures.
• Consolidate project status updates across workstreams into weekly and monthly reporting packs.
• Support updates of RAID logs, action trackers, change‑request documentation, and project dashboards.
• Assist in maintaining project schedules, dependency maps, resource calendars, and milestone plans.
• Prepare agendas, materials, and briefings for recurring governance and coordination meetings.
• Document decisions, risks, issues, and follow‑up actions with clarity and completeness.
• Track and chase open actions to ensure accountability and closure.
• Coordinate distribution of documentation, announcements, and updates across time zones and ensure consistency of PMO processes.

Skills

Highly organized

Strong communication

Proactive

Detail‑oriented

Multitasking

Education

Bachelor's degree (discipline flexible)

Tools

Project management software

Job description

Who are we?

Frencken Group Limited (FGL) is a Global Integrated Technology Solutions Company focusing on the Aerospace, Analytical, Automotive, Healthcare, Industrial, Industrial Automation, Life sciences and Semiconductor segments. Offering global integrated design, prototyping, NPI, manufacturing and supply chain solutions. Frencken's success is attributed to its technology, operations excellence and employees, and the quality of its leadership.

THE POSITION

The Project Officer supports the successful execution of Project Orion, Frencken's global SAP S/4HANA transformation program. This role provides project management support across logistics, documentation, administrative coordination, reporting, and stakeholder support, ensuring delivery teams are organized, prepared, and working with accurate information, structured follow‑up, and consistent project standards.

The Project Officer supports the Project Director in planning, organizing, and monitoring project activities across a geographically dispersed team. The role is suited to a highly organized, proactive, and detail-oriented individual, with the ability to operate in a structured delivery environment and support coordination across multiple stakeholders and workstreams.

KEY RESPONSIBILITIES

1. Project Management Office (PMO) Operations & Coordination

   • Provide day‑to‑day administrative and coordination support to the Project Director and workstream leads.
   • Manage logistics for project meetings, workshops, and reviews, including scheduling, preparation of materials, attendance tracking, and minutes.
   • Maintain PMO documentation, shared folders, and communication channels to ensure version control and ease of access.

2. Standards, Templates & Reporting

   • Develop, maintain, and enhance PMO standards, templates, trackers, and reporting structures.
   • Consolidate project status updates across workstreams into weekly and monthly reporting packs.
   • Support updates of RAID logs, action trackers, change‑request documentation, and project dashboards.

3. Planning and Schedule Support

   • Assist in maintaining project schedules, dependency maps, resource calendars, and milestone plans.
   • Monitor timelines and follow up with responsible owners to ensure on‑time delivery of tasks and inputs.
   • Support preparation of SteerCo and leadership updates with accurate, up‑to‑date information.

4. Meeting Preparation, Facilitation & Follow‑up

   • Prepare agendas, materials, and briefings for recurring governance and coordination meetings.
   • Document decisions, risks, issues, and follow‑up actions with clarity and completeness.
   • Track and chase open actions to ensure accountability and closure.

5. Communication & Stakeholder Support

   • Support the Project Director in preparing clear communications for project teams, regional stakeholders, and leadership.
   • Coordinate distribution of documentation, announcements, and updates across time zones.
   • Ensure consistent use of PMO processes across involved regions and teams.

EDUCATION & EXPERIENCE REQUIRED

• Bachelor's degree (discipline flexible).
• Prior experience in a PMO, project support, or coordination role within a structured project environment.
• Familiarity with project management terminology, tools, and governance processes.
• Experience supporting large or multinational teams is an advantage.

KEY COMPETENCIES & SKILLS

• Highly organized, structured, and detail‑oriented.
• Strong communication and coordination skills across diverse teams.
• Proactive approach to problem‑solving, follow‑up, and stakeholder support.
• Comfortable working with templates, documentation, schedules, and tracking tools.
• Ability to manage multiple parallel tasks and maintain composure under time pressure.

Careers at Frencken

Frencken believes that people are one of our greatest assets, and that's why we believe in finding the right people and investing in them. The day you decide to join us, you become our partner on a journey filled with creativity and breakthrough innovation.

Explore your career with us today.