Project Manager - Kuala Lumpur, Malaysia

Veritas Design Group; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Job summary

Veritas Design Group in Kuala Lumpur is seeking a Project Manager to lead complex design and construction initiatives, ensuring alignment with scope, schedule, and budget. You will coordinate clients, consultants, and contractors, manage risks, and drive documentation from planning through to handover.

The role requires strong leadership, governance adherence, and the ability to deliver comprehensive project controls, progress reporting, and close-out materials in a busy environment.

Responsibilities

• Follow the company’s policies, procedures, governance requirements, financial controls, and quality standards.
• Establish the project objectives, scope, deliverables, programme, budget, communication protocols, and management procedures.
• Prepare and implement the Project Execution Plan, Project Management Plan, Project Quality Plan, risk management plan, and communication plan.
• Develop, manage, and regularly update the overall project master programme.
• Coordinate the activities and deliverables of the client, consultants, contractors, suppliers, authorities, and other stakeholders.
• Monitor project progress, cost, quality, procurement, approvals, risks, resources, and contractual obligations.
• Chair or attend client, consultant, design coordination, tender, construction, progress, and stakeholder meetings.
• Prepare meeting agendas, minutes, action registers, progress reports, dashboards, and management presentations.
• Identify project risks, constraints, delays, interface issues, and decision requirements, and implement appropriate mitigation measures.
• Manage the design development and coordination process to ensure that information is complete, consistent, buildable, and issued on time.
• Monitor planning approvals, authority submissions, building approvals, permits, utility applications, and other statutory requirements.
• Manage procurement activities, tender programmes, contractor appointments, specialist packages, and long-lead items.
• Monitor consultants’ and contractors’ performance against their contractual obligations and agreed deliverables.
• Review progress claims, variation orders, extension-of-time applications, claims, and cost reports in coordination with the relevant consultants.
• Maintain project registers, including risk, issue, change, decision, approval, procurement, variation, drawing, and document registers.
• Manage project changes and ensure that all changes are properly evaluated, approved, documented, and communicated.
• Conduct site visits to monitor construction progress, workmanship, safety, quality, coordination, and compliance.
• Coordinate testing, commissioning, authority inspections, practical completion, handover, and defects rectification activities.
• Ensure that as-built drawings, operation and maintenance manuals, warranties, statutory certificates, training records, and handover documents are complete.
• Prepare project close-out reports and lessons-learned documentation.
• Perform any other duties assigned by the Management.

Job description

• Follow the company’s policies, procedures, governance requirements, financial controls, and quality standards.
• Establish the project objectives, scope, deliverables, programme, budget, communication protocols, and management procedures.
• Prepare and implement the Project Execution Plan, Project Management Plan, Project Quality Plan, risk management plan, and communication plan.
• Develop, manage, and regularly update the overall project master programme.
• Coordinate the activities and deliverables of the client, consultants, contractors, suppliers, authorities, and other stakeholders.
• Monitor project progress, cost, quality, procurement, approvals, risks, resources, and contractual obligations.
• Chair or attend client, consultant, design coordination, tender, construction, progress, and stakeholder meetings.
• Prepare meeting agendas, minutes, action registers, progress reports, dashboards, and management presentations.
• Identify project risks, constraints, delays, interface issues, and decision requirements, and implement appropriate mitigation measures.
• Manage the design development and coordination process to ensure that information is complete, consistent, buildable, and issued on time.
• Monitor planning approvals, authority submissions, building approvals, permits, utility applications, and other statutory requirements.
• Manage procurement activities, tender programmes, contractor appointments, specialist packages, and long-lead items.
• Monitor consultants’ and contractors’ performance against their contractual obligations and agreed deliverables.
• Review progress claims, variation orders, extension-of-time applications, claims, and cost reports in coordination with the relevant consultants.
• Maintain project registers, including risk, issue, change, decision, approval, procurement, variation, drawing, and document registers.
• Manage project changes and ensure that all changes are properly evaluated, approved, documented, and communicated.
• Conduct site visits to monitor construction progress, workmanship, safety, quality, coordination, and compliance.
• Coordinate testing, commissioning, authority inspections, practical completion, handover, and defects rectification activities.
• Ensure that as-built drawings, operation and maintenance manuals, warranties, statutory certificates, training records, and handover documents are complete.
• Prepare project close-out reports and lessons-learned documentation.
• Perform any other duties assigned by the Management.

ACCOUNTABILITIES

• Ensure that the project is delivered in accordance with the approved scope, programme, budget, quality requirements, and contractual obligations.
• Issue project correspondence, instructions, meeting minutes, reports, and notices within the authorized scope.
• Escalate critical risks, delays, cost overruns, quality failures, and stakeholder issues to the Management and client in a timely manner.
• Ensure that project decisions, approvals, instructions, and changes are properly documented and communicated.
• Verify the accuracy and completeness of project progress reports, schedules, risk registers, and management information.