Project Coordinator

Gamuda Group; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in project management is seeking a project coordinator to support project managers in ensuring project efficiency. The successful candidate will oversee administrative tasks, manage schedules, and maintain communication with stakeholders. The role is crucial for ensuring that all project processes run smoothly and successfully.

Qualifications

• Experience in project coordination, managing schedules and workflow.
• Familiarity with project management principles.
• Competency in Microsoft Office applications.

Responsibilities

• Maintain and monitor project plans, schedules, and budgets.
• Organize and participate in stakeholder meetings.
• Ensure project deadlines are met.

Skills

Organizational Skills

Written Communication

Verbal Communication

Multitasking

Analytical Skills

Education

Degree or diploma in business, IT, or computer science

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Microsoft Outlook

Job description

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Work Company: Gamuda Technologies Sdn Bhd

Location:

Petaling Jaya, 10, MY, 47820

Job Summary

We are looking for project coordinators who supports project managers by overseeing administrative tasks, perform documentation update, communicating with stakeholders and ensuring resource availability for the project team. The project coordinator will coordinate and monitor the schedule, budget, issues, and risks of the project. Ensure the project management framework is well-organized and that it runs smoothly including but not limited to communicating with the stakeholders to make sure everyone is on the same page.

Key Responsibilities

• Maintaining and monitoring project plans, project schedules, scope statement, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Documenting and following up on important actions and decisions from meetings.
• Creating project status reports for project managers and stakeholders.
• Preparing necessary presentation materials for meetings.
• Organising all project-related documents for easy access.
• Ensuring project deadlines are met.
• Determining project changes.
• Assist with resource scheduling.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• On-boarding new members to the project management team by sharing the process flow, common data environment, standard project management folder structure, project template and other resources around the project management team.

Qualifications

• Degree or diploma in business, IT, computer science, or related discipline.
• Proven experience using project management principles, coordinating projects and events within complex work streams, organising workflow and creating and managing schedules with strong organisational skills.
• Competency in Microsoft applications including Word, Excel, PowerPoint, Visio and Outlook.
• Knowledge of file management, transcription, and other administrative procedures.
• Added advantage:
• Project management related certification such as CAPM, Google Project Management Certificate, or equivalent.
• Business analytics skillset.
• Knowledge in change management.

Skills & Abilities

• Ability to work effectively both independently and as part of a team.
• Evidence of building and maintaining effective working relationships with colleagues and contacts to achieve progress on objectives.
• Ability to work on tight deadlines.
• Ability to prioritise, multitask and work at a fast pace environment.
• Eager to learn. Proven project and process management skillset.
• Strong written and verbal communication skills.
• Ability to utilize project management tools such as stakeholder register, cost plan, time plan, issue log and risk register.