Project Coordinator

The company’s core business is in manufacturing and import & export of Air Filtration Products. It is the sole distributor for South East Asia.

Responsibilities:

• Develop and maintain project schedules for air filtration installations or upgrades.
• Break down projects into phases, including site evaluation, system design, procurement, installation, and testing.
• Coordinate with engineers, contractors, and clients to ensure the smooth progression of the project.
• Keep up-to-date with regulatory requirements, including indoor air quality (IAQ) guidelines and local environmental laws.
• Oversee documentation for certifications, warranties, and maintenance schedules.
• Manage procurement and delivery of filtration systems, filters, ductwork, and related components.
• Schedule and oversee technician deployment for installations and maintenance tasks.
• Track inventory levels of critical equipment and materials to avoid project delays.
• Act as the point of contact for clients, contractors, and suppliers.
• Communicate project timelines, updates, and any adjustments to stakeholders.
• Address client concerns about air filtration system performance or project progress.
• Identify potential risks, such as supply chain disruptions or installation challenges.
• Develop contingency plans to address delays or technical issues.
• Escalate critical problems to management with proposed solutions.
• Coordinate testing of air filtration systems post-installation to ensure compliance with IAQ standards.
• Schedule regular system inspections and performance checks.
• Work with quality teams to resolve defects or inefficiencies.
• Monitor project costs, including equipment, labor, and transportation.
• Prepare financial reports and invoices for project milestones.
• Optimize resource allocation to stay within budget without compromising quality.
• Facilitate communication between Heating, Ventilation, and Air Conditioning (HVAC) technicians, engineers, and project stakeholders.
• Assign tasks to team members and ensure deadlines are met.
• Schedule and lead project meetings to review progress and address issues.

Requirements:

• Candidate must possess at least a Diploma in Engineering, Project Management, or a related field.
• 1-3 years of experience in project coordination or a related role.
• Strong understanding of air filtration technologies and HVAC systems.
• Proficiency in project management tools and software.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills for reporting and client interactions.
• Ability to troubleshoot technical issues and manage unexpected project changes.
• Languages: English, Bahasa Malaysia, Chinese (added advantage).
• Willing to work in Bukit Mertajam, Pulau Pinang.
• Working Hours: Monday – Friday, 8.30am to 6.00pm.