Project Coordinator

GAMUDA; Petaling Jaya; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading company in Malaysia is seeking a Project Coordinator responsible for supporting project managers and ensuring smooth project execution. The ideal candidate will maintain project plans, oversee documentation, and communicate effectively with stakeholders. With 2-3 years of experience and strong organizational skills, you will play a critical role ensuring that projects adhere to timelines and budgets.

Qualifications

• 2-3 years of working experience in project coordination.
• Proven ability to manage multiple tasks and meet deadlines.
• Competency in using project management principles effectively.

Responsibilities

• Maintaining and monitoring project plans, schedules, and budgets.
• Documenting key actions and decisions from meetings.
• Creating project status reports for stakeholders.

Skills

Organization

Communication

Negotiation

Adaptability

Detail-oriented

Education

Degree or diploma in business, IT, computer science, or related discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Microsoft Outlook

Job description

Job description:

Job Summary

We are looking for project coordinators who supports project managers by overseeing administrative tasks, perform documentation update, communicating with stakeholders and ensuring resource availability for the project team. The project coordinator will coordinate and monitor the schedule, budget, issues, and risks of the project. Ensure the project management framework is well-organized and that it runs smoothly including but not limited to communicating with the stakeholders to make sure everyone is on the same page.

Key Responsibilities

• Maintaining and monitoring project plans, project schedules, scope statement, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Documenting and following up on important actions and decisions from meetings.
• Creating project status reports for project managers and stakeholders.
• Preparing necessary presentation materials for meetings.
• Organising all project-related documents for easy access.
• Ensuring project deadlines are met.
• Determining project changes.
• Assist with resource scheduling.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• On-boarding new members to the project management team by sharing the process flow, common data environment, standard project management folder structure, project template and other resources around the project management team.

Qualifications

• Degree or diploma in business, IT, computer science, or related discipline.
• Proven experience using project management principles, coordinating projects and events within complex work streams, organising workflow and creating and managing schedules with strong organisational skills.
• Competency in Microsoft applications including Word, Excel, PowerPoint, Visio and Outlook.
• Knowledge of file management, transcription, and other administrative procedures.
• Added advantage:
  • Project management related certification such as CAPM, Google Project Management Certificate, or equivalent.
  • Business analytics skillset.
  • Knowledge in change management.

Skills & Abilities

• Ability to work effectively both independently and as part of a team.
• Evidence of building and maintaining effective working relationships with colleagues and contacts to achieve progress on objectives.
• Ability to work on tight deadlines.
• Ability to prioritise, multitask and work at a fast pace environment.
• Eager to learn. Proven project and process management skillset.
• Strong written and verbal communication skills.
• Ability to utilize project management tools such as stakeholder register, cost plan, time plan, issue log and risk register.
• Team player.
• Negotiation skill.
• Organization and analytics skill.
• Adaptability.
• Detail-oriented.

Expected Minimum Years of Experience

2-3 years of working experience