Project Coordination Executive

Sena Letrik; Selangor; On-site; MYR 45,000 - 60,000; Full time

Job summary

A prominent construction company in Malaysia is looking for a Project Coordination Executive to support the Head of Department in managing inter-departmental reporting for major hospital development projects. The ideal candidate will have at least 3 years of experience in project coordination, strong communication, organizational skills, and proficiency in MS Office. This mid-level position requires a proactive individual who can handle multiple tasks to ensure smooth project operations and effective communication across departments.

Qualifications

• Minimum 3 years of experience in project coordination or administrative roles within the development or construction industry.
• Ability to multitask and work independently in a fast-paced environment.
• Detail-oriented, responsible, and able to handle confidential information professionally.

Responsibilities

• Coordinate weekly and monthly reports from various departments.
• Prepare meeting agendas, minutes, and follow-up logs.
• Draft and manage project-related correspondence.

Skills

Communication skills

Organizational skills

Follow-up skills

Multitasking

Education

Diploma or Degree in Construction, Architecture, Engineering, or a related field

Tools

MS Office (Excel, Word, PowerPoint)

Job description

We are seeking a proactive and well-organized Project Coordination Executive to support the Head of Department (HoD) in managing inter-departmental reporting, progress tracking, and coordination for major hospital development projects. This mid-level role combines project coordination duties with executive-level administrative support, requiring strong follow-up, communication, and organizational skills.

Key Responsibilities

• Coordinate weekly and monthly reports from Planning, Technical, Quantity Surveying (QS), Tender, Site, and Interior Design (ID) departments.
• Maintain reporting schedules, follow up on submissions, and consolidate updates for management review.
• Track action items, key issues, and outstanding matters across all departments.
• Prepare meeting agendas, minutes of meetings, and follow-up/action logs.
• Draft and manage project-related correspondence on behalf of the HoD.
• Maintain structured documentation, records, and digital filing systems.
• Support the HoD with scheduling, briefings, and confidential administrative tasks.
• Assist in ensuring smooth coordination and information flow between departments.

Requirements

• Diploma or Degree in Construction, Architecture, Engineering, or a related field.
• Minimum 3 years of experience in project coordination or administrative roles within the development or construction industry.
• Strong communication, follow-up, and organizational skills.
• Proficient in MS Office applications (Excel, Word, PowerPoint).
• Ability to multitask and work independently in a fast-paced environment.
• Detail-oriented, responsible, and able to handle confidential information professionally.