Project Coordination Executive

SENA LETRIK (M) SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction and development company is seeking a proactive Project Coordination Executive in Kuala Lumpur. This mid-level role supports the Head of Department by coordinating reports and managing inter-department workflow for major hospital projects. Candidates should possess a diploma or degree in relevant fields and have at least 3 years of experience in project coordination. Strong communication, follow-up, and organizational skills are essential. Proficiency in MS Office is required, along with the ability to multitask efficiently in a fast-paced environment.

Qualifications

• Minimum 3 years of experience in project coordination or administrative roles within the development or construction industry.
• Ability to multitask and work independently in a fast-paced environment.
• Detail-oriented, responsible, and able to handle confidential information professionally.

Responsibilities

• Coordinate weekly and monthly reports from various departments.
• Maintain reporting schedules and consolidate updates for management review.
• Prepare meeting agendas, minutes of meetings and follow-up/action logs.

Skills

Strong communication

Follow-up skills

Organizational skills

Proficiency in MS Office

Multitasking

Education

Diploma or Degree in Construction, Architecture, Engineering

Job description

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We are seeking a proactive and well‑organized Project Coordination Executive to support the Head of Department (HoD) in managing inter‑departmental reporting, progress tracking and coordination for major hospital development projects. This mid‑level role combines project coordination duties with executive‑level administrative support, requiring strong follow‑up, communication and organizational skills.

Key Responsibilities

• Coordinate weekly and monthly reports from Planning, Technical, Quantity Surveying (QS), Tender, Site and Interior Design (ID) departments.
• Maintain reporting schedules, follow up on submissions and consolidate updates for management review.
• Track action items, key issues and outstanding matters across all departments.
• Prepare meeting agendas, minutes of meetings and follow‑up/action logs.
• Draft and manage project‑related correspondence on behalf of the HoD.
• Maintain structured documentation, records and digital filing systems.
• Support the HoD with scheduling, briefings and confidential administrative tasks.
• Assist in ensuring smooth coordination and information flow between departments.

Requirements

• Diploma or Degree in Construction, Architecture, Engineering or a related field.
• Minimum 3 years of experience in project coordination or administrative roles within the development or construction industry.
• Strong communication, follow‑up and organizational skills.
• Proficient in MS Office applications (Excel, Word, PowerPoint).
• Ability to multitask and work independently in a fast‑paced environment.
• Detail‑oriented, responsible and able to handle confidential information professionally.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Project Coordination Executive?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have as a project administrator?
• Do you have experience working on residential construction projects?