Project Clerk (Pasir Gudang, Johor)

Responsibilities

1. Administration / Finance Strategies & Plans
   Handle all administration and finance related works for Pavement Projects (Pasir Gudang) in accordance to the guidelines and requirements by Company’s policies.
2. Document Record
   In charge of all documentations required in accordance with methods and procedure that have been established by Company.
3. Quality Management System
   Assist and ensure all related documents in accordance with latest Quality Management System and ISO 9001:2008 standard and requirements.
4. Human Resource / Administration / Finance Matters
   Accountable for documentation activities related to Human Resource & administration / finance work in accordance with Company’s procedure and policies:
   1. Human Resource
      Verify claims and OTs against attendance. Execute HR transactional work related (Working permit, PMS, EES and staff engagement). Managing staff welfares as per Employee Handbook.
   2. Administration
      Manage fleet management. Working permit application. Manage stationery and uniform. Office management. Administer claims and process bills. To ensure day to day task such as distributing of Documents/Letter, Photostatting, taking & screening telephone calls on time.
   3. Finance
      Reconcile and reimbursement on petty cash. Prepare purchase requisition.
5. Reporting
   Prepare all administration and finance documents and ensure to keep a softcopy for access.
6. HSSE Practices & Procedures
   Obey and comply with the full compliance of the project with Health, Safety, Security and Environment (HSSE) practices and procedures in line with regulations and company’s policies.
7. Hazards Management
   Prepare on the hazards that may be faced during entry, including information on the mode, signs and symptoms, and consequences of the exposure.

Requirements

1. Diploma in Business Administration or any equivalent fields.
2. Minimum 2 years working experience in administration.
3. Familiar with documentation and reporting procedure.