PROJECT ADMINISTRATOR

Beacon Hospital Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a Project Administrator to support project delivery through administrative coordination, documentation management, and compliance tracking. The ideal candidate will have 1–3 years of experience, strong organizational skills, and proficiency in Microsoft Office tools. This role is crucial for facilitating smooth communication between teams and ensuring projects are executed on time and within quality standards.

Qualifications

• 1–3 years of experience in project coordination or administration.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational and time management skills.

Responsibilities

• Collect, prepare, and organize project-related documentation.
• Assist in project reporting and coordination with internal teams.
• Manage permit applications and compliance documentation.

Skills

Organizational skills

Time management

Problem-solving

Attention to detail

Critical thinking

Tools

Microsoft Office Suite

Job description

Collect, prepare, and organize all project-related documentation including contracts, drawings, permits, approvals, and correspondence.

Assist in the preparation, compilation, and submission of project progress reports to internal teams.

Manage the process of permit applications, renewals, and compliance documentation in coordination with relevant authorities.

Maintain an up-to-date and systematic filing system for all project documents, both physical and electronic.

Coordinate with project managers and engineers to gather data for reports, schedules, and presentations.

Follow up on outstanding documents and approvals to avoid project delays.

Support procurement and contract administration by preparing documentation and tracking submissions.

Schedule and coordinate project meetings, prepare agendas, record minutes, and distribute action items.

Assist in invoice processing and budget tracking by maintaining accurate records and supporting documentation.

Ensure all project documentation adheres to company policies, quality standards, and client contractual requirements.

Facilitate smooth communication between internal teams, subcontractors, clients, and regulatory bodies.

Perform any other administrative duties as assigned to support project delivery.

REQUIREMENTS:

1–3 years of experience in project coordination, administration, or a support role in a project-based environment.

Industry-specific experience (optional, based on the role – e.g., IT, construction, marketing).

Proficiency in Microsoft Office Suite (especially Excel, Word, Outlook, PowerPoint).

Basic knowledge of budgeting and cost tracking tools is a plus.

Strong organizational and time management skills.

Attention to detail and a high level of accuracy.

Ability to handle multiple tasks and meet tight deadlines.

Strong problem-solving and critical-thinking skills.

Team player with the ability to work independently when required.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Project Executive? How many years' experience do you have as a project administrator? How many years' experience do you have in the construction industry? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? How would you rate your English language skills?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as a Project Administrator