Project Admin Executive

Sukiada Enginering Sdn Bhd; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in project management is seeking a detail-oriented administrative professional. Responsibilities include managing project documents, supporting project teams, and organizing meetings. Ideal candidates should be bilingual in Mandarin and English, with strong organizational skills and a proactive attitude.

Benefits

Bonus Scheme and Salary Increment

Training Program (internal and external)

Medical and Dental Benefits

Group Hospitalization and Personal Accident Insurance

5 working days per week

Medical Claim

Qualifications

• Must be able to speak and write in Mandarin and English.
• Good communication, organization, and administrative skills.
• Responsible, proactive, and detail-oriented.

Responsibilities

• Set up and maintain project files following company SOPs.
• Prepare and follow up on letters, reports, and other documents.
• Assist Directors and Project Team with document tasks.

Skills

Communication

Organization

Time Management

Problem-solving

Job description

Must be able to speak and write in Mandarin and English.

Good communication, organization, and administrative skills.

Able to work independently and in a team.

Responsible, proactive, and detail-oriented.

• Set up and maintain project files following company SOPs and instructions.
• Prepare and follow up on letters, reports, and other documents.
• Organize project meetings – including notices, minutes, and follow-up actions.
• Distribute project documents to relevant departments and team members.
• Assist Directors, Head of Projects, and Project Team with document tasks (scanning, copying, distribution).
• Receive and issue certified drawings, and upload them to the company server.
• Help compile manuals and data books for projects.
• Support the cleanliness and organization of the project office.
• Assist with tender submissions and administrative documentation.
• Ensure good attitude, discipline, and willingness to learn.
• Control and manage project documents and keep records in the project server.
• Support engineers in sending out bid invitations, RFIs, construction drawings, and handling inquiries.
• Help prepare project budgets and summaries.
• Track and update project staff attendance.
• Monitor and update project schedules, claims, and progress reports.
• Safely keep original Letters of Award (LOA).
• Manage and track project tools, PPE, and equipment.
• Collect and submit staff OT claims to HR by the 7th of each month.
• Prepare and submit monthly reports to management.
• Process material purchase requests.
• Monitor and update project insurance (workmen’s compensation).
• Take responsibility and accountability for tasks assigned.
• Perform other duties as assigned by management.
• Bonus Scheme and Salary Increment (performance-based)
• Training Program (internal and external)
• Medical and Dental Benefits
• Group Hospitalization and Personal Accident Insurance
• 5 working days per week

Additional Benefits

• 5 Working Days
• Medical Claim

Project Management Time Management Communication Organizational Skills Problem-solving

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