Project Admin Executive

HG Services; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

HG Services is looking for a Project Admin to support its Hoarding Department. The successful candidate will manage project schedules, coordinate with teams, and handle documentation. Ideal candidates will have a diploma or degree in related fields and experience in project coordination.

Qualifications

• 1–3 years’ experience in project coordination or admin role, preferably in construction.
• Experience or willingness to learn Caction system.

Responsibilities

• Assist in preparing and updating hoarding work schedules.
• Coordinate with site supervisors and clients to ensure schedules are followed.
• Monitor progress and provide scheduling reports.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Education

Diploma/Degree in Business Administration or Project Management

Tools

Caction system

Job description

HG SERVICES (M) SDN BHD is seeking a Project Admin to support the Hoarding Department in organizing and managing daily project schedules. This role is crucial in ensuring that hoarding works are properly scheduled, tracked, and coordinated from client confirmation to completion.

You will work closely with the HOD and liaise with both internal and external teams to ensure all work progresses according to plan. This position is based at our Puchong office and involves daily use of the Caction system for task management.

Duties & Responsibilities:

Assist HOD in preparing and updating hoarding work schedules as per client confirmation.

Key-in and maintain all data accurately using the Caction system.

Coordinate with site supervisors, subcontractors, and clients to ensure schedules are followed.

Monitor progress and provide daily/weekly scheduling reports.

Handle work order documents, approvals, and updates related to hoarding works.

Liaise with foreign workers to manage work arrangements when needed.

Be based at Puchong office and work closely with the HOD for task delegation.

Undertake all duties, tasks and responsibility as required by the management.

Job Requirements:

Diploma/Degree in Business Administration, Project Management, or related field.

1–3 years’ experience in a project coordination or admin role, preferably in the construction industry.

Proficiency in the use of MS Office suite including MS Suite, MS Excel, MS Word and MS PowerPoint.

Experience with or willingness to learn the Caction system

Strong organizational and communication skills.

Able to work independently and follow instructions directly from HOD.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Project Administration Executive?

HG Services (M) Sdn Bhd is a construction company that specialises:

1. Hoarding

2. Visual

3. De-fit, Reinstatement (Back to Original)

5. Tiling, Flooring, Brickwall

7. Partition

8. Scaffold

Our clients include tenants, landlords, property developers, mall management, contractors, building management, real estate service providers, property agencies, commercials, office owners, and retailers. We serve ALL and complete ALL within the time frame specified.

HG Services (M) Sdn Bhd is a construction company that specialises:

1. Hoarding

2. Visual

3. De-fit, Reinstatement (Back to Original)

5. Tiling, Flooring, Brickwall

7. Partition

8. Scaffold

Our clients include tenants, landlords, property developers, mall management, contractors, building management, real estate service providers, property agencies, commercials, office owners, and retailers. We serve ALL and complete ALL within the time frame specified.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

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