Project Admin Executive

LBS Bina Group Berhad; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in construction and property development is seeking a Project Department Administrator to provide support to project management. This role involves effective coordination, communication, and administration to ensure efficient project execution. The ideal candidate is organized with excellent communication skills and relevant experience in administrative tasks.

Qualifications

• At least 3 years of related working experience.
• Executive specializing in Fleet Administrative tasks preferred.
• Experience with office software and equipment is essential.

Responsibilities

• Manage daily operations of the office for smooth functioning.
• Organize and maintain physical and digital filing systems.
• Coordinate and schedule project meetings.

Skills

Communication skills

Organizational skills

Adaptability

Data entry

Education

Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Office Management

Tools

MS Office

Job description

Job Summary

The Project Department Administrator provides administrative and operational support to the project management team to ensure smooth and efficient project execution. This role involves assisting Admin Manager to coordinating resources, managing schedules, and handling communication between various departments. The administrator plays a vital role in maintaining the department's organization and contributing to the successful completion of projects.

Job Responsibilities

• Candidate reports to Admin Manager
• Oversee and manage the daily operations of the office to ensure smooth functioning.
• Organize and maintain office filing systems both physical and digital.
• Assist to manage internal communication channels related to the project.
• Assist to coordinate and schedule project meetings.
• Assist in preparing and processing invoices & other related processes.
• Perform accurate data entry for departmental tasks.
• Provide support for staff inquiries related to administrative processes and policies.
  
  

Job Requirements

• Preferably at least 3 years of related working experience
• Preferably Executive specializing in Fleet Administrative tasks
• Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Office Management
• Experience with office software (e.g MS Office) and office equipment is essential.
• Excellent written and verbal communication skills.
• Efficiency in supporting project teams and managing resources.
• Adaptability and willingness to support various project-related tasks as needed.
• Ability to manage multiple task and priorities in a fast-paced environment.