Project Admin Executive

Haily Group; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

Haily Group is seeking a detail-oriented Project Admin Executive for their construction team in Kulai, Johor. This role involves coordinating project documentation, maintaining communication between teams, and ensuring smooth project execution. Candidates should have a Degree in Civil Engineering and strong technical knowledge. Work hours are Monday to Friday, 9am to 5.30pm, with alternate Saturdays.

Qualifications

• Candidate must possess a Degree in Civil Engineering or related construction field.
• Strong technical knowledge in construction and site management is essential.
• Charismatic personality and leadership capabilities are required.

Responsibilities

• Create and maintain project documentation and reports.
• Coordinate communication between site staff and other departments.
• Resolve technical issues and liaise with subcontractors.

Skills

Technical knowledge

Documentation preparation

Communication

Problem-solving

Leadership

Education

Degree in Civil Engineering

Professional Degree in related field

Job description

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We are looking for a detail-oriented and proactive Project Admin Executive to join our construction team. This role is crucial in coordinating project documentation, maintaining clear communication between site teams, consultants, and departments, and ensuring smooth progress of work through timely reporting.

Working hours: 9am - 5.30pm (Monday - Friday), 9am - 1pm (Alternate Saturday)

Job Responsibilities

1. Creating, updating, and ensuring meeting reports are up-to-date with details provided from site via daily progress reports.
2. Preparing proper, updated, and detailed documentation for clients, consultants, and authorities when required.
3. Critically resolving architectural and structural issues with site staff to ensure the project is delivered on time with minimal delays.
4. Working closely with site project staff to ensure progress is on track within budget, providing technical expertise and documentation for inspections when needed.
5. Liaising between the contract department and purchasing department to ensure all materials used meet client/consultant quality standards.
6. Coordinating with subcontractors for shop drawing submissions and material compliance.
7. Processing or creating undertaking letters to resolve onsite issues and recording all correspondence for follow-up and closure.
8. Maintaining all documentation and filing processes in accordance with ISO 9001:2015.
9. Performing other responsibilities as assigned by superiors.

Job Requirements

1. Candidate must possess at least a Degree or Professional Degree in Civil Engineering or related construction field.
2. Strong technical knowledge in resolving and finding alternative solutions for site progress work.
3. Meticulous in preparing documents and reading architectural drawings to find technical solutions.
4. Charismatic personality to handle clients, consultants, authorities, subcontractors, and management staff.
5. Dynamic individual with leadership capabilities to lead or collaborate as needed, and work independently when required.

Unlock job insights

Salary, number of applicants, skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Project Administration Executive?
• Are you willing to relocate for this role?

Haily Group Berhad is principally an investment holding company with subsidiaries involved in building construction of residential and non-residential buildings and the provision of rental of construction machinery.

We offer exciting career opportunities to qualified applicants for a senior position based at our head office in Indahpura, Kulai, Johor.

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