PROJECT ADMIN ASSISTANT

Kaisu (M) Sdn Bhd; Kuching; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in construction is seeking a proactive Project Admin / Document Controller to facilitate project execution, manage schedules, and engage with various teams. Ideal candidates will possess a Diploma or Degree, with strong organizational skills and problem-solving abilities. This position includes opportunities for growth within project management and offers an engaging, collaborative work environment.

Qualifications

• Minimum 1 year of experience in construction or project administration/document control.
• Fresh graduates are encouraged to apply.
• Basic knowledge of construction drawings.

Responsibilities

• Monitor and maintain project delivery schedules and checklists.
• Review construction plans and prepare quantity take-offs.
• Prepare reports, cost analyses, contracts, and budgets.

Skills

Communication

Problem-solving

Organizational skills

Multi-tasking

Attention to detail

Education

Diploma or Bachelor’s Degree in any field

Quantity Surveying, Drafting, or Architecture preferred

Tools

AutoCount software

Job description

Collaborative working environment with project and warehouse teams

On-the-job product training provided

Opportunities to grow in construction project management

Job Description

We are seeking a proactive and detail-oriented Project Admin / Document Controller to join our growing team. You will play a key role in supporting project execution and ensuring smooth coordination across departments. If you’re organized, deadline-driven, and a great communicator, we’d love to hear from you!

Responsibilities (but not limited to):

Monitor and maintain project delivery schedules and checklists

Review construction plans and prepare quantity take-offs and material requirements

Prepare and issue Delivery Orders (D/Os); ensure alignment with Purchase Orders (POs) and quotations in terms of items and pricing

Track stock levels and coordinate with the warehouse for both local and outstation deliveries

Monitor material usage and coordinate timely procurement to ensure availability

Analyze maintenance and material costs, as well as contracts, to ensure cost efficiency and value for money

Communicate effectively with clients, sales teams, and project teams

Prepare reports, cost analyses, contracts, budgets, risk assessments, and other relevant documentation

Document design changes and update budgets and project records accordingly

Support project documentation and ensure timely updates

Acquire product knowledge through on-the-job training

Requirements

Diploma or Bachelor’s Degree in any field, preferably in Quantity Surveying, Drafting, or Architecture

Minimum 1 year of experience in construction or project administration/document control.

Fresh graduates are encouraged to apply

Familiarity with AutoCount software is a plus

Able to multi-task, work under pressure, and perform independently

Possess basic knowledge of construction drawings

High attention to detail and strong organizational skills

Excellent problem-solving ability and communication skills

How to Apply

Click "Apply Now" to submit your application. Only shortlisted candidates will be notified.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Project Administration Assistant? Which of the following Microsoft Office products are you experienced with? Which of the following languages are you fluent in? Are you willing to undergo a pre-employment background check? How much notice are you required to give your current employer?

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