Project Admin

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Our Company is located in Johor Bahru, Malaysia. Please confirm whether your place of residence is convenient to our office before the interview. We only accept physical (face-to-face) interviews. Thank you.

Duties and Responsibilities:

1. Establish and implement an efficient project-related documents control register, database, and hard copy filing system.
2. Implement Project Document Management System and processes.
3. Ensure document submissions are in accordance with and compliant with project document formats and requirements.
4. Plan and record documents flow to and from all necessary parties, including clients, sub-contractors, and the project office.
5. Record issues and track location of control documents and drawings.
6. Coordinate storage and archiving of project and organizational records.
7. Perform all duties in accordance with company policies, processes, systems, and procedures.
8. Provide administrative support to project managers, including scheduling meetings, preparing agendas, and taking meeting minutes.
9. Organize and maintain project documentation, including contracts, agreements, correspondence, and project files.
10. Communicate effectively with internal teams, external vendors, and clients to ensure project objectives are met and deadlines are achieved.
11. Handle ad hoc tasks and special projects as assigned by project managers or senior leadership.

Requirements:

• Working knowledge of ISO 9001 standards in the construction industry will be an added advantage.
• Time, cost, quality, and safety-conscious.
• Minimum SPM/Diploma in related discipline.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Project Management software.
• Excellent communication skills, both verbal and written, with a customer service-oriented approach. (Candidates who are fluent in Mandarin are preferred because the role requires candidates to interact with Mandarin-speaking clients.)
• Detail-oriented with a high level of accuracy in data entry and document management.
• Ability to work independently with minimal supervision and collaborate effectively within a team environment.
• Fresh graduates are encouraged to apply.

We offer a competitive salary and a comprehensive benefits package for professional growth. We look forward to you joining our company and being part of our team!

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Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a project administrator?
• How many years' experience do you have in the construction industry?

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