PROCUREMENT & TENDER EXECUTIVE

Smart Tech Tank; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

An innovative technology firm in Malaysia is seeking a detail-oriented and proactive Procurement & Tender Executive to manage the end-to-end tendering process. Responsibilities include sourcing suppliers, preparing and coordinating tender documents, and ensuring compliance with procurement policies. The ideal candidate has a relevant degree and 2–5 years of experience in procurement or tendering operations. This role offers the opportunity to solve complex problems through innovative solutions.

Qualifications

• 2–5 years of experience in procurement, tendering, or related roles.
• Knowledge of sourcing and tender procedures, preferably public procurement.
• Familiarity with industry-specific standards (construction, oil & gas, IT, etc.).

Responsibilities

• Identify, review, and analyze potential tenders and RFQs.
• Coordinate the preparation of tender documentation.
• Negotiate prices, terms, and delivery schedules with suppliers.

Skills

Attention to detail

Time management

Negotiation

Communication

Education

Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field

Tools

SAP

Oracle

Job description

Reports To: Project Manager / Chief Operation Officer

Employment Type: Full-time

Job Summary

We are seeking a detail-oriented and proactive Procurement & Tender Executive to manage the end-to-end tendering process and support procurement operations. You will be responsible for sourcing suppliers, preparing tender documents, coordinating bid submissions, and ensuring compliance with procurement policies.

Key Responsibilities

1. Identify, review, and analyze potential tenders and RFQs (Request for Quotations)
2. Coordinate the preparation of tender documentation including technical and commercial bids
3. Liaise with internal departments (legal, finance, technical) to gather required inputs
4. Issue and evaluate quotations, bids, and proposals from vendors and suppliers
5. Ensure timely submission of all tender and bid documents
6. Negotiate prices, terms, and delivery schedules with suppliers
7. Maintain and update supplier databases and procurement records
8. Ensure compliance with company procurement policies and government tender regulations
9. Support contract drafting and assist with vendor performance reviews

Requirements

• Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field
• 2–5 years of experience in procurement, tendering, or related roles
• Knowledge of sourcing and tender procedures (preferably public procurement)
• Strong attention to detail and time management skills
• Good negotiation and communication abilities
• Familiarity with procurement software (SAP, Oracle, etc.) is an advantage

Preferred Attributes

• Understanding of contract law or legal review
• Familiarity with industry-specific standards (construction, oil & gas, IT, etc.)
• Able to work under pressure and meet tight deadlines

Core Skills

• Compliance & Documentation
• Contract Review Support
• SAP/Oracle Procurement Modules

Additional Information

We are committed to tackling hard problems with new technologies and helping government agencies and large corporations run efficiently. Our approach emphasizes agility and rapid execution, bringing state-of-the-art solutions to complex challenges.

About Smart Tech Tank (STT)

We are not here to build another web application. We aim to solve tough problems with innovative technologies and enhance government efficiency. We adopt an agile mentality to deliver fast-paced, impactful solutions to government agencies and large organizations.