Procurement Specialist

AIMS Data Centre; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading data management company in Kuala Lumpur is seeking a Procurement Specialist to develop procurement strategies and manage vendor relations. The ideal candidate will have 4-6 years of experience in procurement, a Bachelor's degree, and excellent negotiation skills. Responsibilities include managing contracts and overseeing supplier performance to ensure compliance. This role offers a dynamic environment and opportunities for growth.

Qualifications

• Minimum of 4-6 years of experience in procurement and finance.
• Strong understanding of procurement processes and contract law.
• Excellent negotiation and communication skills.

Responsibilities

• Develop and implement effective procurement strategies.
• Conduct supplier evaluations and negotiate contracts.
• Manage end-to-end procurement processes.

Skills

Negotiation skills

Communication skills

Analytical skills

Vendor management

Attention to detail

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Procurement software

Job description

Overview

You will be part of a team of go-getters and do-gooders, and work in very close proximity (literally and figuratively) with our co-minions from Procurement team, vendor and stakeholders.

Work closely with Internal team on day-to-day vendor issue, performance and improvement

This role involves overseeing vendor sourcing, negotiating contracts, contract management, managing vendor relationships, managing budgets, and ensuring accurate financial reporting on purchases. The ideal candidate will have a strong understanding of procurement practices, financial regulations, and the ability to multitask effectively in a dynamic environment

Work Life:

Responsibilities

• Develop and implement effective procurement strategies for sourcing goods, services, and equipment especially in Johor Region
• Conduct supplier evaluations, negotiate terms, and secure favorable pricing and contracts.
• Manage the end-to-end procurement process, including request for quotations (RFQs), purchase orders, and supplier management.
• Monitor supplier performance, ensuring quality and delivery timelines are met.
• Maintain accurate records of procurement activities, supplier information, and contracts.
• Collaborate with internal stakeholders to understand business requirements and provide procurement solutions.
• Ensure compliance with procurement policies, guidelines, and industry standards.
• Identify opportunities to improve procurement processes and achieve cost savings.
• Work closely with internal teams to understand procurement needs and provide timely solutions
• Draft, review, and negotiate contracts with suppliers, vendors, and service providers, ensuring compliance with legal and company standards.
• Oversee the lifecycle of contracts, from initial drafting through execution and renewals.
• Ensure that all contractual obligations are met, including terms related to pricing, delivery schedules, and performance metrics.
• Monitor contract performance and take appropriate actions for any breaches or non-compliance.
• Manage contract renewals, amendments, and terminations in a timely manner.
• Work closely with legal teams to ensure all contracts align with company policies and legal requirements

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting, or a Procurement related field.
• Minimum of 4-6 years of experience in procurement and finance, preferably in a similar role.
• Strong understanding of procurement processes, contract law, and vendor management.
• Excellent negotiation, communication, and problem-solving skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in procurement software.
• Strong attention to detail and analytical skills.
• Ability to work independently and manage multiple tasks effectively.
• Strong negotiation and influencing skills.
• Ability to think critically and analytically.
• Ability to work cross functional teams.
• Excellent communication (written and oral in English) and good interpersonal skill
• Integrity, team play, pleasant personality and with a positive can-do working attitude

Preferred Qualifications

• Experience in Construction Activity / M&E Knowledge / Project Management / P2P and Adhoc Procurement sourcing.
• Certification in Procurement (e.g., CIPS, CPSM) or Contract Management is a plus.