Procurement Specialist

HABIB Group; Hulu Kelang; On-site; MYR 40,000 - 70,000; Full time

Job summary

A leading company in property management is seeking a detail-oriented Procurement Executive to oversee procurement processes for interior fit-out and furnishing works. This role involves managing vendor contracts, preparing procurement documentation, and ensuring project budgets and timelines are met effectively.

Qualifications

• Minimum 3 years of experience in procurement and/or project management.
• Strong knowledge in sourcing strategies and contract administration.
• Proficient in English, strong communication skills.

Responsibilities

• Prepare detailed cost estimates and Bills of Quantities for projects.
• Track and manage project budgets to prevent overruns.
• Negotiate pricing and terms with suppliers.

Skills

Cost estimation

Negotiation

Vendor management

Analytical skills

Education

Bachelor’s Degree in Quantity Surveying, Project Management, Architecture, Engineering, or related discipline

Job description

Job Summary

We are looking for a detail-oriented and experienced Procurement Executive to join our Property Management team. This role focuses on overseeing the procurement process for interior fit-out and furnishing works, ensuring quality assurance, accurate cost control, and timely delivery. The successful candidate will be responsible for analysing tender submissions, managing vendor contracts, preparing necessary procurement documentation, and supporting project teams to meet project and budget expectations.

Job Responsibilities

• Prepare detailed cost estimates and Bills of Quantities (BOQs) for interior design and renovation projects.
• Advise on project budget limits and help set realistic cost expectations.
• Track and manage project budgets throughout the project lifecycle to prevent overruns.
• Source and evaluate materials, furniture, fixtures, and finishes based on project specifications.
• Request and compare quotations from suppliers and subcontractors.
• Negotiate pricing, delivery timelines, and payment terms to secure cost-effective procurement.
• Issue purchase orders (POs) and maintain accurate procurement records.
• Prepare and manage contracts with suppliers, vendors, and subcontractors, ensuring compliance with scope, timelines, and quality standards.
• Evaluate vendor performance and maintain strong relationships with reliable suppliers.
• Monitor project expenditure against approved budgets.
• Coordinate with internal project teams, designers, and site personnel to ensure procurement aligns with project timelines and quality requirements.
• Conduct site visits to verify material delivery, quality compliance, and work progress.
• Ensure all procured items meet design specifications and quality standards.

Job Requirements

• Bachelor’s Degree in Quantity Surveying, Project Management, Architecture, Engineering, Facility Management, or a related discipline.
• Minimum 3 years of working experience in procurement and/or project management, preferably in interior fit-out and furnishing works.
• Strong knowledge in cost estimation, sourcing strategies, and contract administration.
• Proficient in English with excellent written and verbal communication skills.
• Familiar with construction market pricing, procurement processes, and tender preparation.
• Detail-oriented, well-organized, and able to work independently in a fast-paced environment.
• Strong negotiation, analytical, and vendor management skills.