Procurement Operations Manager (1 year contract)

Chubb; Kuala Lumpur; On-site; MYR 80,000 - 130,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking a Procurement Operations Manager to streamline procurement processes from requisition to payment. The successful candidate will enhance operational efficiency, manage vendor relationships, and report on cost savings while providing training and mentoring to procurement staff.

Qualifications

• Minimum of 4-5 years of experience in procurement sourcing operations.
• Strong knowledge of procurement processes and contract law.
• Certified Six Sigma Green Belt (CSSGB) / Black Belt (CSSBB) is desired.

Responsibilities

• Oversee the complete procurement lifecycle from requisition to payment.
• Manage contract lifecycle from initiation to renewal and termination.
• Develop and maintain strategic relationships with key vendors.

Skills

Analytical skills

Negotiation

Interpersonal skills

Vendor management

Education

Bachelor’s degree in Business Administration

Master’s degree or relevant certification (e.g., CPM, CPP)

Tools

Procurement software

Coupa

Job description

Purpose of Role

• We are seeking a dedicated and experienced Procurement Operations Manager to oversee our procurement end-to-end processes and streamline our contract lifecycle management.
• The ideal candidate will be responsible for enhancing procurement operational efficiency, ensuring seamless collaboration with key stakeholders, managing vendor relationships, and optimizing vendor onboarding and offboarding processes.

Key Responsibilities:

End-to-End Procurement Management

• Oversee the complete procurement lifecycle, from requisition to purchase order issuance and payment.
• Ensure compliance with organizational policies, regulations, and best practices throughout the procurement process.

Contract Lifecycle Management:

• Manage the contract lifecycle from initiation through execution, renewal, and termination.
• Facilitate contract negotiations and ensure clarity in deliverables and terms, mitigating risks through effective contract terms.

Process Improvement:

• Identify opportunities to enhance procurement processes and reduce cycle times.
• Collaborate with key stakeholders (e.g., Third Party Contract Review (TPCR), Third Party Risk Management (TPRM)) to align objectives and improve cross-functional processes.

Saving Reporting:

• Track and report on cost savings achieved through procurement initiatives and strategic sourcing.
• Develop and implement key performance indicators (KPIs) to measure and communicate procurement effectiveness and savings impact.

Vendor Management:

• Develop and maintain strategic relationships with key vendors to ensure optimum performance and value.
• Monitor vendor performance metrics, conduct evaluations, and facilitate improvements as necessary.

Vendor Onboarding and Offboarding:

• Manage the vendor onboarding process to ensure compliance with organizational requirements and due diligence.
• Oversee the offboarding process for vendors, ensuring all contractual obligations are met and documenting lessons learned.

Approved Vendor List Management:

• Maintain and regularly update the approved vendor list, ensuring it accurately reflects the organization’s needs and compliance standards.
• Evaluate potential vendors for inclusion on the approved vendor list, conducting risk assessments and reference checks as appropriate.

Stakeholder Collaboration:

• Partner with internal teams and stakeholders to understand procurement needs and deliver solutions that meet business objectives.
• Communicate effectively with stakeholders regarding procurement strategies, processes, and updates.

Data Analysis and Reporting:

• Analyse procurement data to inform decision-making, track performance trends, and report on procurement metrics.
• Prepare and present reports to senior management on procurement activities, performance, and strategies for improvement.

Training and Development:

• Lead training initiatives for procurement staff and stakeholders to promote best practices and compliance standards.
• Mentor and develop team members, fostering a culture of continuous improvement and professional growth.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field; Master’s degree or relevant certification (e.g., CPM, CPP) preferred.
• Minimum of 4-5 years of experience in procurement sourcing operations, contract management, or supply chain.
• Strong knowledge of procurement processes, contract law, vendor management practices, and savings reporting.
• Proficient in procurement software and tools, Coupa knowledge is significant desired
• Certified Six Sigma Green Belt (CSSGB) / Black Belt (CSSBB) is desired
• Exceptional analytical skills and ability to utilize data to drive decision-making.
• Excellent communication, negotiation, and interpersonal skills.
• Strong organizational skills and ability to manage multiple projects simultaneously.