Procurement Officer – Support Services

Wilh. Wilhelmsen Holding ASA; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a Procurement Officer to join their Global Procurement Services team. This role offers the opportunity to manage vessel and corporate procurement processes, ensuring accuracy in invoicing and adherence to financial procedures. With a vibrant work environment and a focus on career development, this position is ideal for individuals who thrive in collaborative settings and are eager to tackle both local and global challenges. If you're ready to take the next step in your career and contribute to a team that values innovation and growth, this is the opportunity for you.

Qualifications

• Diploma or Degree in commerce, business administration, accounting, or finance.
• Fresh graduates are welcome to apply.

Responsibilities

• Manage vessel subscriptions and ensure correct linking to purchase orders.
• Process invoices and maintain vendor details in Eyeshare.
• Liaise with internal departments to resolve discrepancies.

Skills

Organizational Skills

Analytical Skills

Interpersonal Skills

Solution-oriented Mindset

Proficiency in English

Education

Diploma/Degree in Commerce

Diploma/Degree in Business Administration

Diploma/Degree in Accounting

Diploma/Degree in Finance

Tools

Eyeshare

Job description

Procurement Officer – Support Services

Procurement Officer – Support Services

Apply locations: Kuala Lumpur | Time type: Full time | Posted on: Posted Yesterday | Time left to apply: End Date: June 30, 2025 (30+ days left to apply) | Job requisition id: JOBREQ_10614

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers, originating from Oslo, Norway, with over 20,000 employees and a portfolio of more than 450 vessels. Our employees work within a comprehensive global maritime group providing essential products and services, including crew and technical management for the largest and most complex vessels.

We offer a vibrant work environment with strong leadership, collaboration, career development opportunities, work-life balance, and engaging challenges. All team members are empowered to influence each other, aligned with our company's values and vision.

Job Summary

We are seeking a Procurement Officer - Support Services to support the Global Procurement Services (GPS) team. This role involves managing vessel and corporate procurement and invoicing processes end-to-end, ensuring subscriptions and purchases are correctly linked to purchase orders, accurately coded, and matched to invoices and financial periods. Responsibilities include processing invoices via Eyeshare, maintaining vendor and bank details, and liaising with internal departments and suppliers to resolve discrepancies and queries, all while adhering to financial procedures.

Position: Procurement Officer - Support Services

Location: Menara 1 Sentral - Kuala Lumpur

Report to: Procurement Manager - Support Services

Responsibilities:

1. Manage vessel subscriptions:

• Ensure subscriptions are linked to purchase orders.
• Create and account code purchase orders correctly.
• Match invoices to purchase orders and financial periods.
• Identify and follow up on missing invoices.
• Raise purchase orders for exceptional costs with vessel manager approval.

1. Manage Corporate Procurement spend:

• Raise purchase orders following procedures and collaborate with stakeholders.
• Record goods receipt transactions.
• Match invoices to purchase orders.
• Report non-conformances.

1. Manage vessel and corporate invoices:

• Scan and register incoming invoices in Eyeshare promptly.
• Ensure invoices are registered with correct details and vendor information.
• Verify bank details before registration.
• Liaise with management centers, procurement officers, treasury, accounts, and vendors regarding invoices and payment queries.
• Perform other duties as assigned.

Requirements and Skills:

• Diploma/Degree in commerce, business administration, accounting, or finance.
• Fresh graduates are welcome.
• Proficient in English.
• Strong organizational and analytical skills.
• Experience in invoice registration in an SSC environment is a plus.
• Solution-oriented mindset.
• Excellent interpersonal skills and cultural awareness.
• Flexible, innovative, and able to work under pressure.
• Proactive with a strong sense of ownership.

Join us and be part of a team where every day offers new learning and growth opportunities. Interested? Click "APPLY" now and start your rewarding career!