Procurement Officer

Wilh. Wilhelmsen Holding ASA; Kuala Lumpur; On-site; MYR 80,000 - 120,000; Full time

Job summary

A global maritime group is seeking a Procurement Specialist in Kuala Lumpur to manage maritime purchasing and supplier negotiations. The ideal candidate has 3-5 years experience and brings strong stakeholder management skills. This role offers potential for permanent placement after a 1-year contract.

Qualifications

• 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.
• Customer focused and excellent command of English.
• Pro-active attitude with strong sense of ownership.

Responsibilities

• Mentor team members to ensure the best possible service in accordance with SLA.
• Ensure that all requisitions and invoices are processed as per SLA.
• Work with colleagues and suppliers to improve total cost performance.

Skills

Maritime Purchasing Experience

Negotiation skills

Stakeholder Management

Process Improvement mindset

Interpersonal skills

Education

Degree / Diploma / FE Qualification / CIPS

Tools

Purchasing System expert user (BASSnet)

Salesforce

Ariba

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

Leadership.

Mentor team members to ensure the best possible service in accordance with the SLA.

Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.

Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.

Operational Performance & KPI's.

Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)

Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

Maintain BASSnet data to ensure that accurate KPI's can be produced.

Supply Chain Management / Logistics.

Ensure goods and services are delivered according to the vessel schedules.

Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.

Clear understanding of Incoterms.

Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.

Project Management.

Work with colleagues, customers and suppliers to improve total cost performance and quality.

Identify opportunities to optimize processes and procedures and present to senior managers for approval.

Sourcing and Pricing.

Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.

E-sourcing.

Identify opportunities for e-sourcing and forward to Procurement Manager.

Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.

Negotiation.

Develop lowest landed cost mindset.

Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.

Continuously challenge suppliers on their existing prices to generate tangible savings.

Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.

Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)

Contract Management.

Ensure compliance with GPS frame agreements, where applicable.

Responsible Procurement.

When possible, ensure vendors comply with the standards set out in IMPA ACT

Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

Highlight any vendors who may be in financial difficulty to senior management.

Take steps to avoid delivery delays and monitor deliveries from vendors closely.

Prioritize and take special measures to avoid off hire of vessels.

Data Analysis.

Review vendor delivery performance monthly, identify and address any concerns.

Procurement Systems.

Shipserv , ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.

Industry Knowledge.

Detailed awareness of marine industry and key drivers that effect the business.

Excellent working knowledge of marine suppliers, their markets and their competitors.

Good working knowledge of technical / functional specifications.

Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)

Proactively suggest ways to improve service offered.

Identify inefficiencies in processes and suggest improvements.

Qualifications

3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.

Or Degree / Diploma / FE Qualification / CIPS.

Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

Customer focused and excellent command of English.

Strong Stakeholder Management.

High Level of Drive and Determination.

Solution first approach.

Strong interpersonal skills - ability to get along with diverse personalities and cultures.

Flexible, out-of-the box thinker who is comfortable working under pressure.

Pro-active attitude with strong sense of ownership.

* Please note that this is a 1-year contract role with the possibility of conversion to a permanent position

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

Leadership.

• Mentor team members to ensure the best possible service in accordance with the SLA.

• Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.

• Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.

Operational Performance & KPI's.

• Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

• Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

• Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)

• Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

• Maintain BASSnet data to ensure that accurate KPI's can be produced.

Supply Chain Management / Logistics.

• Ensure goods and services are delivered according to the vessel schedules.

• Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.

• Clear understanding of Incoterms.

• Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.

Procurement Strategy.

• Support GPS Strategy.

Project Management.

• Work with colleagues, customers and suppliers to improve total cost performance and quality.

• Identify opportunities to optimize processes and procedures and present to senior managers for approval.

• Support sourcing projects.

Sourcing and Pricing.

• Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

• Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.

E-sourcing.

• Identify opportunities for e-sourcing and forward to Procurement Manager.

Supplier Relationship Management.

• Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.

Negotiation.

• Develop lowest landed cost mindset.

• Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.

• Continuously challenge suppliers on their existing prices to generate tangible savings.

• Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.

• Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)

Contract Management.

• Ensure compliance with GPS frame agreements, where applicable.

Responsible Procurement.

• When possible, ensure vendors comply with the standards set out in IMPA ACT

Financial Analysis.

• Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

• Highlight any vendors who may be in financial difficulty to senior management.

Risk Management.

• Take steps to avoid delivery delays and monitor deliveries from vendors closely.

• Prioritize and take special measures to avoid off hire of vessels.

Data Analysis.

• Review vendor delivery performance monthly, identify and address any concerns.

Procurement Systems.

• Purchasing System expert user ( Bassnet , Salesforce, MYMPS, Procurement GIMS Guidelines.)

• Shipserv , ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.

Industry Knowledge.

• Detailed awareness of marine industry and key drivers that effect the business.

• Excellent working knowledge of marine suppliers, their markets and their competitors.

• Good working knowledge of technical / functional specifications.

Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)

• Proactively suggest ways to improve service offered.

• Identify inefficiencies in processes and suggest improvements.

Qualifications

• 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.

• Or Degree / Diploma / FE Qualification / CIPS.

• Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

• Customer focused and excellent command of English.

• Strong Stakeholder Management.

• High Level of Drive and Determination.

• Solution first approach.

• Strong interpersonal skills - ability to get along with diverse personalities and cultures.

• Flexible, out-of-the box thinker who is comfortable working under pressure.

• Pro-active attitude with strong sense of ownership.

* Please note that this is a 1-year contract role with the possibility of conversion to a permanent position

#WSM

About Us

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing essential products and services to the merchant fleet, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to develop new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.