Procurement Executive (6-Months Contract)

Vinda SEA; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

Vinda SEA is seeking a Procurement Executive to manage Non-Trade Materials and Services for its operations in Malaysia. This role involves processing purchase requisitions, negotiating with vendors for cost savings, and ensuring timely deliveries. Candidates must possess a diploma or degree in Business Studies and be proficient in English and Bahasa Malaysia. Strong communication and negotiation skills are crucial for this position, as well as a strong customer service focus.

Qualifications

• Diploma or Degree holder in Business Studies or related field.
• Proficient in English and Bahasa Malaysia.
• Strong knowledge of Microsoft Office Suite.

Responsibilities

• Prepare POs based on approved PR for spare parts.
• Negotiate with suppliers for better pricing.
• Maintain filing system for Procurement Department.

Skills

Negotiation

Customer Service

Communication

Education

Diploma or Degree in Business Studies

Tools

Microsoft Office Suite

Autocount / Oracle

SAP

Job description

Position Summary

Process Purchase Requisition (PR) and raise PO in accordance with procedure. Follow up delivery for spare parts & MRO for Vinda MEGA including submission of payment documents to finance in a timely and most cost-effective manner.

Area of responsible in Non-Trade Materials and Service (NTMS) is for Vinda Malaysia MEGA or Vinda’s other outstation offices which include purchases for plant spare part, plant repair & maintenance, consumable, facility management, Capex/Project, QA, safety, warehouse, IT, office supplies and misc. purchases, custom clearance, or other duties which may be assigned at later stage.

You will play an important role to:

1. Prepare PO based on approved PR for spare parts & MRO within agreed time frame from PR received date for Mega.
2. Perform frequent check of order status and follow up with vendors to assure delivery times are met according to promised date; responsible for communicating order status to the department involved (Inform when the delivery is expected).
3. Able to negotiate with potential / alternative and existing suppliers for better pricing & cost saving initiatives.
4. Prepare monthly report to manufacturing team on their expenses.
5. Able to analyze monthly spends.
6. Responsible for the preparation and compilation of necessary documents for payment purposes and assures they are submitted to Finance Department on time. Coordinate necessary documents for processing payment to the Finance Department.
7. Responsible for maintaining filling system for Procurement Department (NTMS) to meet company and legal requirements. Assures that documents are filed on a timely basis (for audit purpose).
8. Able to understand and execute according to procurement procedure.
9. New vendor registration and maintain Approved Supplier List.
10. Scrap metal collection arrangement.
11. Experience in dealing with custom officer on duty and SST exemption, custom clearance for machinery or spare part or imported material is preferred.
12. Able to deal with 3rd party service provider and experience in shipping arrangement from overseas.
13. Any other ad-hoc task as assigned from time to time.

To be successful in this role, you will need to have:

• Diploma or Degree holder in Business Studies or any related field
• Proficient in verbal and written in English and Bahasa Malaysia
• Computer Literate: Must have strong knowledge of the Microsoft Office Suite including Word, Excel, Power Point, Outlook and Explorer, Autocount / Oracle, or SAP software
• Understand the purchasing process and be familiar with purchasing terminology
• Able to perform each duty assigned independently & satisfactorily
• Mature and effectively communicate with external vendors & internal associates
• Have strong customer service focus