Procurement Executive

Job Responsibility

Procurement

Sourcing and Purchasing:

• Identify and evaluate potential suppliers for computer hardware and software.
• Negotiate prices, terms, and conditions with suppliers.
• Prepare and process purchase orders and ensure timely delivery of goods.

Inventory Management:

• Monitor and maintain inventory levels of computer hardware and software.
• Conduct regular stock audits and reconcile discrepancies.
• Prepare and process monthly inventory reports.

Vendor Management:

• Establish and maintain strong relationships with suppliers.
• Evaluate supplier performance and address any issues or discrepancies.
• Develop and implement strategies to improve supplier performance and cost effectiveness.

Documentation And Compliance:

• Ensure all procurement activities comply with company policies and procedures.
• Maintain accurate records of purchases, contracts, and invoices.
• Prepare reports on procurement activities, including cost analysis.

Finance

Financial Transactions:

• Assist in processing invoices, managing records and accounts receivable monitoring.
• Verify and reconcile invoices, ensuring accuracy and compliance with purchase orders.
• Prepare monthly statements and account reconciliations.

Audit And Compliance:

• Assist in external audits by providing necessary documentation and information.
• Ensure compliance with financial regulations and company policies.
• Identify and address any discrepancies or irregularities in financial records.

General Administrative Support:

• Provide administrative support to all departments as needed or required.
• Handle ad-hoc tasks and projects from time to time as assigned.

Job Requirements

Education and Qualifications:

• Minimum Diploma in Finance, Accounting, Business Administration, or a related field.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Strong understanding of procurement and finance processes.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Excellent communication and negotiation skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.

Personality Requirements:

• Open-minded and willing to adapt to change.
• Focused and detail-oriented.
• Critical thinker with strong problem-solving skills.
• Ability to work in a fast-paced environment and manage multiple tasks effectively.

Job Benefits

• EPF/SOCSO
• Annual Leave
• Medical Leave
• Medical claim
• Bonus
• Group Insurance
• PA
• Dentist
• Fixed Allowance
• Incentive Trip (local/oversea)
• Annual Company Trip (local/oversea)
• Professional Training
• Sport Club Activity