Procurement Administration Executive

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A procurement-focused company is seeking an individual to coordinate between Malaysia and China procurement teams. The role involves supporting purchasing operations, resolving coordination issues, and requires proficiency in both English and Mandarin. Ideal candidates will have a diploma or degree in Business Administration or Supply Chain Management and at least 2 years of relevant experience. Microsoft Office proficiency is essential.

Qualifications

• Minimum 2 years of relevant working experience in administration or coordination roles, preferably in procurement.
• Experience with procurement or ERP systems is an advantage.

Responsibilities

• Coordinate with Malaysia and China procurement teams on operational matters.
• Collaborate with country partners for procurement alignment.
• Assist in documentation and follow-ups related to procurement.
• Support in resolving coordination issues between departments.

Skills

Proficient in English

Proficient in Mandarin

Strong written and verbal communication

Detail-oriented

Ability to manage multiple tasks

Collaborative mindset

Education

Diploma or Bachelor’s Degree in Business Administration or Supply Chain Management

Tools

Microsoft Office applications

Job description

Responsibilities

• Coordinate and communicate effectively with both Malaysia and China procurement teams on operational matters
• Collaborate with country partners to ensure alignment in procurement practices and timelines
• Work closely with the purchasing department to provide administrative and process support to all purchasers
• Assist in documentation and follow-ups related to procurement activities
• Support in resolving any coordination issues between departments
• Perform other related duties and ad-hoc tasks as assigned by the superior to support procurement operations

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, or related fields
• Minimum 2 years of relevant working experience in administration or coordination roles, preferably in a procurement or supply chain environment
• Proficient in English and Mandarin (to liaise with China counterparts)
• Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders across countries
• Detail-oriented, well-organized, and capable of managing multiple tasks and priorities
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint); experience with procurement or ERP systems is an advantage
• Proactive, responsible, and able to work independently with minimal supervision
• Collaborative mindset with a willingness to support cross-functional teams