Procurement Admin & Coordination Executive

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A well-established trading company seeks a Procurement Coordinator to support operations by coordinating between procurement teams in Malaysia and China. The ideal candidate will have relevant experience, a degree in Business or Supply Chain Management, and strong communication skills in English and Mandarin. Responsibilities include managing procurement documentation, resolving inter-department communication issues, and providing administrative support. This role requires attention to detail, organizational skills, and a collaborative spirit, offering a competitive salary and growth opportunities in a dynamic environment.

Qualifications

• Minimum 2 years of relevant working experience in administration or coordination roles.
• Proficient in English and Mandarin to liaise with China counterparts.
• Strong written and verbal communication skills with stakeholders.
• Able to manage multiple tasks and priorities independently.

Responsibilities

• Coordinate with Malaysia and China procurement teams on operational matters.
• Assist in documentation and follow-ups related to procurement activities.
• Support in resolving coordination issues between departments.
• Provide administrative and process support to all purchasers.

Skills

Communication skills

Detail-oriented

Proficiency in English

Proficiency in Mandarin

Microsoft Office proficiency

Education

Diploma or Bachelor’s Degree in Business Administration

Diploma or Bachelor’s Degree in Supply Chain Management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Description:

• Coordinate and communicate effectively with both Malaysia and China procurement teams on operational matters
• Collaborate with country partners to ensure alignment in procurement practices and timelines
• Work closely with the purchasing department to provide administrative and process support to all purchasers
• Assist in documentation and follow-ups related to procurement activities
• Support in resolving any coordination issues between departments
• Perform other related duties and ad-hoc tasks as assigned by the superior to support procurement operations

Requirement:

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, or related fields
• Minimum 2 years of relevant working experience in administration or coordination roles, preferably in a procurement or supply chain environment
• Proficient in English and Mandarin (to liaise with China counterparts)
• Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders across countries
• Detail-oriented, well-organized, and capable of managing multiple tasks and priorities
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint); experience with procurement or ERP systems is an advantage
• Proactive, responsible, and able to work independently with minimal supervision
• Collaborative mindset with a willingness to support cross-functional teams