Procurement Admin & Coordination Executive

MR.DIY; Kampung Baru Balakong; On-site; MYR 30,000 - 48,000; Full time

Job summary

A leading company is seeking a Procurement Admin & Coordination Executive to enhance collaboration between Malaysia and China procurement teams. This role involves supporting departmental communication, assisting in procurement documentation, and ensuring alignment across operations. Candidates should possess relevant degrees and experience in procurement or supply chain management.

Qualifications

• Minimum 2 years of relevant working experience in administration or coordination roles.
• Experience preferably in a procurement or supply chain environment.
• Able to manage multiple tasks and priorities effectively.

Responsibilities

• Coordinate and communicate with Malaysia and China procurement teams.
• Assist in documentation and follow-ups related to procurement activities.
• Perform other related duties to support procurement operations.

Skills

Communication

Detail-oriented

Organizational

Proficiency in English

Proficiency in Mandarin

Education

Diploma or Bachelor’s Degree in Business Administration

Diploma or Bachelor’s Degree in Supply Chain Management

Tools

Microsoft Office

Procurement systems

Job description

Procurement Admin & Coordination Executive

Coordinate and communicate effectively with both Malaysia and China procurement teams on operational matters.

Collaborate with country partners to ensure alignment in procurement practices and timelines.

Work closely with the purchasing department to provide administrative and process support to all purchasers.

Assist in documentation and follow-ups related to procurement activities.

Support in resolving any coordination issues between departments.

Perform other related duties and ad-hoc tasks as assigned by the superior to support procurement operations.

Requirements:

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, or related fields.
• Minimum 2 years of relevant working experience in administration or coordination roles, preferably in a procurement or supply chain environment.
• Proficient in English and Mandarin (to liaise with China counterparts).
• Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders across countries.
• Detail-oriented, well-organized, and capable of managing multiple tasks and priorities.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint); experience with procurement or ERP systems is an advantage.
• Proactive, responsible, and able to work independently with minimal supervision.
• Collaborative mindset with a willingness to support cross-functional teams.