Procurement & Admin

Indigo Tshirt; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading apparel company in Kuala Lumpur seeks a detail-oriented professional to handle financial data for tender submissions, manage documentation, and oversee general office operations. The ideal candidate will have strong organizational skills and the ability to assist in procurement processes. The role supports various office functions and requires effective communication with suppliers. This position is integral to ensuring operational efficiency and compliance.

Qualifications

• Strong attention to detail and accuracy in financial documentation.
• Ability to manage deadlines and prioritize tasks effectively.
• Experience with procurement processes and supplier communications.

Responsibilities

• Provide and upload financial data into tender submissions.
• Monitor and manage documentation and deliveries to meet deadlines.
• Prepare costing for tender projects and handle applications for registrations.

Job description

Responsibilities

• Provide & upload financial data into tender submissions, ensuring accuracy, completeness, and timely submission.
• Monitor and manage documentation and deliveries to meet deadlines, including document verification, invoicing, delivery orders, and payment.
• Prepare & upload Delivery Order/Invoice in e-Perolehan and monitor payment tracking.
• To enquiry quotation of product license/test report for tender submission.
• Prepare costing for tender projects
• Handle contract e-stamping with LHDN, ensuring timely submission and legal compliance.
• Handle applications for supplier and customer registration (via website systems or documents).
• Monitor all company email communications and promptly forward relevant messages to the respective personnel for action.
• Manage and update the company website and Google business details.
• To trace and communicate with suppliers to follow up outstanding order/delivery schedules.
• Support the procurement leader in sourcing quotations, liaise with local authority/ external provider for local and importation purchase.
• Assist in recruitment and onboarding processes, including job postings, interview arrangements, document/laptop handling, business card orders and staff punch card.
• Oversee and manage general office operations, including business license, tenancy agreements, copier maintenance & other upkeep.
• Perform any other responsibilities as assigned by management.