Pharmacy Assistant

Columbia Asia Group; Puchong; On-site; MYR 29,000 - 47,000; Full time

Job summary

Columbia Asia Group Malaysia is seeking a Pharmacy Assistant to support the Pharmacy Manager and ensure smooth daily operations in a private hospital setting. You will assist in dispensing and distribution of drugs, supervise technicians, ensure accurate dispensing, and maintain records.

The role requires bilingual communication in English and Bahasa Malaysia and readiness to work in shifts. Experience in a hospital pharmacy, attention to detail, and proficiency with dispensing software are

Qualifications

• Diploma in Pharmacy or MOH license issued.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Assist the Pharmacy Manager to ensure smooth operation of the pharmacy department.
• Assist in dispensing and distribution of drugs.
• Supervise pharmacy technicians on day-to-day tasks.
• Ensure accurate prescription screening and input into dispensing software.
• Provide clear instructions to outpatients and discharged patients.
• Maintain dispensing records, stock levels, and storage safety.
• Engage in orientation and training of new staff.

Skills

Pharmacy operations

Dispensing

Team supervision

Communication English

Bahasa Malaysia

Education

Diploma in Pharmacy or MOH license

Tools

Dispensing software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist the Pharmacy Manager to ensure the smooth operation of the pharmacy Department.

Assist in the dispensing and distribution of drugs.

Duties and Responsibilities

• Assist in the day-to-day supervision of pharmacy technicians.
• Screen incoming prescription.
• Ensure the medication orders are entered into dispensing program accurately and software utilized correctly.
• Fill up the prescription according to the direction given.
• Maintain accurate dispensing records and ensure that the medication is labelled with the correct drug name, strength, quantity, directions for use, patient's name and include any additional information.
• Adhere to practice policies and procedures for dispensing medicines, in particular those relating to expensive and controlled drugs.
• Ensure that the correct medication and prescription is given to the patient, confirming the details shown on the prescription form and the label and confirming the dosage instructions where appropriate.
• Provide clear, understandable instructions to outpatients and discharged patients in a language known to patients.
• Compound preparations as required by nursing units.
• Dispatch drugs to nursing units with proper care and security during transit.
• Liaise with members of the clinical team regarding medication for individual patients.
• Record requisitions accurately.
• Comply with standard operating procedures for storage, recording and requisitions of drugs.
• Maintain minimum stock levels of medicines, checking expiry dates and storage conditions.
• Prepare purchase orders for approval. Process invoices and maintain price updates.
• Prepare reports of medication utilization, billing and inventory levels as required.
• Maintain general cleanliness. Maintain dispensary equipment, ensuring it is clean, accurate and in a good state of repair.
• Ensure the safe storage of returned and out-of-date medications
• Provide orientation and training of new Pharmacy staff.
• Communicate effectively and regularly with other members of the dispensing team to ensure the accurate exchange of information relating to patients and their medication.
• Perform any other duties as assigned.

Education and Requirements

• Diploma in Pharmacy or certificate/ license issued by the Ministry of Health.
• Have good command in both English and Bahasa Malaysia (written and spoken)
• Must be able to work in shifts and fast-paced environment.
• Minimum of 2-3 years of working experience in a private hospital.