PERSONAL ASSISTANT TO THE GROUP CEO

Ipoh Auto City; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

Ipoh Auto City Sdn Bhd is seeking a dynamic Personal Assistant to support the Group CEO in a fast-paced environment. The successful candidate will provide high-level administrative support, manage scheduling, and maintain confidentiality. Opportunities for professional growth and competitive salary await in a supportive workplace culture.

Benefits

Comprehensive training and development programs

Generous leave entitlements

Work-life balance support

Qualifications

• 5+ years experience as a Personal Assistant to senior management.
• Excellent verbal and written communication skills.
• Proficient in handling confidential information.

Responsibilities

• Manage the Group CEO's calendar and schedule appointments.
• Prepare meeting agendas, minutes, and handle correspondence.
• Provide high-level administrative support to the CEO.

Skills

Communication

Organizational skills

Time management

Analytical skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Communication software

Job description

About the role

This is a full-time Personal Assistant role at IPOH AUTO CITY SDN BHD, based in Ipoh, Perak. The Personal Assistant will provide high-level administrative and secretarial support to the Group Chief Executive Officer, ensuring the efficient running of the Group CEO's office and assisting with various administrative tasks.

What you'll be doing

You will be working and based at Ipoh, Perak.

To act as a first point of contact dealing between the CEO, employees and customers.

To assist the CEO to manage the Group related companies' operations efficiently and you must contribute to the company with good result.

Managing the Group CEO's calendar and scheduling appointments, meetings and travel arrangements

Preparing meetings, agendas, taking minutes and distributing meeting notes.

Handling confidential and sensitive information with discretion.

Organising and maintaining the Group CEO's filing system and correspondence.

Providing general administrative support, such as managing the Group CEO's inbox and handling telephone enquiries.

Scheduling and making arrangements for meetings, appointments or travel.

Strong communicators and proficient with computers, including scheduling, administration and communication software.

What we're looking for

Young and energetic with a fast-pace and dynamic environment, with substantial experience (5+ years) working experience as a Personal Assistant to the top Management Executive.

Excellent verbal and written communication skills, with the ability to interact professionally with all the divisions at all levels.

Willing to put extra hours to meet the competing deadline.

Strong organisational and time management skills, with the ability to juggle multiple priorities.

Must be independent, resourceful, analytical and possess good communication skills with all internal and external parties.

Proficient in using Microsoft Office suite, business writing skills and basic knowledge in Accounting, and other productivity tools.

Well verse in IT and knowledge in digital marketing is an added advantage.

Discretion and confidentiality when handling sensitive information

What we offer

At IPOH AUTO CITY SDN BHD, we are committed to providing a supportive and inclusive work environment. You will have the opportunity to develop your skills and progress your career, with access to comprehensive training and development programs. We also offer a competitive salary, generous leave entitlements and a range of additional benefits to support your work-life balance.

About us

IPOH AUTO CITY SDN BHD is a leading provider of automotive services in the Ipoh region. With a strong focus on customer satisfaction, we pride ourselves on delivering high-quality services and solutions to our clients. Our team of dedicated professionals are passionate about what they do, and we are committed to creating a positive and engaging work culture.

Apply now for this exciting opportunity to join our team!

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Executive Assistant to the Chief Executive Officer? Which of the following Microsoft Office products are you experienced with? How would you rate your English language skills? Which of the following languages are you fluent in? How would you rate your Bahasa Malaysia language skills? How much notice are you required to give your current employer?

Ipoh Auto City Sdn Bhd's main business activities are in the sales, service and maintenance of motor vehicles. Since 1992, we have been the authorized automobile sales and service dealer for DRB-HICOM Berhad. Having started with a limited range of vehicles, the company has evolved to be a major car dealer in the state of Perak handling a wide spectrum of new & pre-owned models such as Subaru and Proton. Ipoh Auto City Sdn Bhd is extremely experienced in handling fleet sales for private, semi-government and government agencies namely we have been providing commercial trucks to LAP, logistics and other SMI’s companies. We are capable of so doing and earned the trust of our esteemed customer’s through our after-sales services and reasonable quoted pricing with relatively reasonable short lead-time on delivery. We also provide the similar services to our passenger vehicles sectors. It’s through our commitment to excellence in term of quality and services rendered to our customer’s that mark our stronghold in the automotive industries in Ipoh, Perak. Over the years, the Group had successfully achieved several awards i.e

Highest recognition award for SSI out of a list of 100 dealers for the northern territory in Malaysia

Dealer of the Year (Nationwide)

Best Dealer by Region (Northern)

Top National Sales Dealer (Registration)

Service Excellent Award for Subaru Dealership

The automobile business is only one part of the company’s business. We are also into insurance services and workshop services.

Ipoh Auto City Sdn Bhd's main business activities are in the sales, service and maintenance of motor vehicles. Since 1992, we have been the authorized automobile sales and service dealer for DRB-HICOM Berhad. Having started with a limited range of vehicles, the company has evolved to be a major car dealer in the state of Perak handling a wide spectrum of new & pre-owned models such as Subaru and Proton. Ipoh Auto City Sdn Bhd is extremely experienced in handling fleet sales for private, semi-government and government agencies namely we have been providing commercial trucks to LAP, logistics and other SMI’s companies. We are capable of so doing and earned the trust of our esteemed customer’s through our after-sales services and reasonable quoted pricing with relatively reasonable short lead-time on delivery. We also provide the similar services to our passenger vehicles sectors. It’s through our commitment to excellence in term of quality and services rendered to our customer’s that mark our stronghold in the automotive industries in Ipoh, Perak. Over the years, the Group had successfully achieved several awards i.e

Highest recognition award for SSI out of a list of 100 dealers for the northern territory in Malaysia

Dealer of the Year (Nationwide)

Best Dealer by Region (Northern)

Top National Sales Dealer (Registration)

Service Excellent Award for Subaru Dealership

The automobile business is only one part of the company’s business. We are also into insurance services and workshop services.