Personal Assistant to the CEO

Nu Ideaktiv Sdn Bhd; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading content company in Malaysia is seeking a Personal Assistant (PA) to support the CEO and Deputy CEO. This role demands exceptional organizational skills, professionalism, and discretion to manage schedules, handle logistics, and maintain effective communication with stakeholders.

Benefits

Competitive salary and benefits package

Career growth and development opportunities

Vibrant work culture

Qualifications

• Minimum 3-5 years of experience as a PA or Executive Assistant.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Ability to handle urgent matters outside of standard office hours.

Responsibilities

• Manage complex calendars and schedule meetings.
• Organize domestic and international travel.
• Handle confidential documents and communications.

Skills

Organizational skills

Communication

Discretion

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Scheduling tools

Job description

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Job Title: Personal Assistant (PA) to CEO & Deputy CEO

Department: Management

Reports To: CEO & Deputy CEO

Job Summary:

We are seeking a highly organized, proactive, and discreetPersonal Assistant (PA)to support both theChief Executive Officer (CEO)andDeputy CEO. This role requires a high level of professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, creative environment.

Key Responsibilities:

1. Executive Support

Manage complex calendars, schedule meetings, and coordinate appointments.

Prepare meeting agendas, take minutes, and follow up on action items.

Handle confidential documents and communications with utmost discretion.

Manage correspondence, reports, and presentations.

2. Travel & Logistics

Organize domestic and international travel, including flights, accommodations, and itineraries.

Ensure seamless logistics for events, shoots, and business engagements.

Act as the primary point of contact between the CEOs and internal/external stakeholders.

Coordinate with department heads, clients, and partners on behalf of the executives.

Screen and prioritize emails, calls, and messages.

4. Administrative & Support

Maintain filing systems, databases, and contact lists.

Support personal errands and tasks as required by the executives.

Assist in project tracking, research, and preparation of briefing materials.

5. Qualifications & Requirements:

Bachelor’s degree in Business Administration, Communications, or related field.

Minimum 3–5 years of experience as a PA or Executive Assistant, preferably in media, entertainment, or creative industries.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Strong organizational and multitasking abilities.

Proficient in Microsoft Office Suite, and scheduling tools.

Discretion, integrity, and a high level of professionalism.

Ability to work flexible hours and handle urgent matters outside of standard office hours.

6. What We Offer:

A vibrant and collaborative work culture.

Competitive salary and benefits package.

Career growth and development opportunities.

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant to the Chief Executive Officer? Which of the following Microsoft Office products are you experienced with?

Advertising, Arts & Media 101-1,000 employees

Live since 2018, Nu Ideaktiv is a Malaysian and Nusantara content company with the support of media power houses, Astro and Karangkraf. We are committed to spreading the power of knowledge by producing great and inspiring content that touches lives.

We own 39 intellectual properties, and 15 are active covering a variety of genres and top of the market segment. We lead to position ourselves in the heart of Malay communities.

Our content can be enjoyed via print, online, app, TV and ground events, expanding more possibilities dedicated for Malaysian and Nusantara audiences.

Live since 2018, Nu Ideaktiv is a Malaysian and Nusantara content company with the support of media power houses, Astro and Karangkraf. We are committed to spreading the power of knowledge by producing great and inspiring content that touches lives.

We own 39 intellectual properties, and 15 are active covering a variety of genres and top of the market segment. We lead to position ourselves in the heart of Malay communities.

Our content can be enjoyed via print, online, app, TV and ground events, expanding more possibilities dedicated for Malaysian and Nusantara audiences.

What can I earn as a Personal Assistant to the Chief Executive Officer